REGION RIGHT-OF-WAY TECHNICAL COORDINATOR 1 - 04072026-76099

Job Information

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF TRANSPORTATION, MADISON COUNTY

This position is in the Right-of-Way & Utilities Division - Region 4 Preconstruction Section.

For more information, visit the link below:
https://www.tdot.tn.gov/PublicDocuments/Hr/ROWDivision-RegionalPreconstruction-TechnicalCoordinator1.pdf

This position has a starting salary of $5,119 monthly/$61,428 annually.

This position has a hybrid work schedule of three days in the office and two days working from home.

Qualifications

Education and Experience:

An associate or bachelors degree in a related field of study and three (3) years of demonstrated competency in a related technical discipline.

OR

Education equivalent to graduation from high school and five (5) years of demonstrated competency in a related technical discipline.

Necessary Special Qualifications

• Some positions within this classification may require candidates possess and maintain a Class D driver's license valid to operate vehicles in the State of Tennessee
• Some positions within this classification may require candidates to possess and maintain, or obtain at their own expense and within 11 months of hire or promotion to this classification, a Class A Commercial Driver's License with an N endorsement without a Code O restriction (Code 52 restriction is allowable) that is valid in the State of Tennessee.

KNOWLEDGE, SKILLS, ABILITIES, and COMPETENCIES

• Knowledge of the Tennessee Manual on Uniform Traffic Control Devices (MUTCD)
• Knowledgeable in laboratory safety procedures
• Knowledgeable in required environmental procedures
• Knowledgeable in administering contracts
• Skilled in report and form writing
• Highly skilled in the use of objective thinking by focusing on relevant details and weighing the outcomes of different options to make decisions and resolve issues.
• Ability to communicate effectively
• Ability to follow verbal and written instructions
• Ability to use computers and applicable programs, applications, and systems
• Ability to recognize and take precaution for potential hazards
• Ability to maintain effective work relationships with individual and groups, both internal and external
• Ability to provide tailored instruction and teaching methods that accommodate the differing learning styles of others
• Ability to analyze a process and offer actionable feedback on how to improve the process effectiveness, quality, and efficiency
• Ability to effectively manage multiple tasks simultaneously
• Ability to set and manage timelines and priorities to complete the work that has been assigned
• Ability to provide strong customer service to internal and external customers.

Conditions of Employment

• Where a position requires a CDL, you must pass a drug test prior to employment. Commercial drivers and safety impact employees will be subject to additional drug and alcohol testing during employment.
• Incorporating overtime, weekends, and night shifts into their schedules as work schedules dictate
• Extended durations outdoors in extreme weather conditions
• Working in and around construction and vehicular traffic
• Walking on uneven terrain
• Climbing ladders and construction scaffolding
• Carrying equipment and samples in excess of 25 pounds
• Driving long distances are required as part of daily duties
• Performing work in which personal protective equipment will be required to be worn

Overview

The Region Right-of-Way (ROW) Technical Coordinator 1 supports the Region ROW Manager and Region ROW staff, facilitating the completion of ROW deliverables. This position assists ROW Acquisition/Relocation Team Leads and ROW Technical Specialists with the preparation, quality assurance review and assembly of various ROW milestone event packages which include the following: first written offers, purchase agreements, relocation offers, relocation claims and closings. This position also assists Region ROW Appraisal Team Leads and ROW Appraisers with data integrity and retrieval to document the appraisal review process. This position assists all Region ROW staff with providing oversight on the ROW consultant contracting process, generating reports for monitoring workflow and performance, and reviewing and processing invoices.

The Region ROW Technical Coordinator 1 assists the Region ROW staff by keeping procedures and references updated, tracking employee training progress, staying aware of ROW issues and concerns, and monitoring the integrity of information stored in databases. By supporting Region ROW functions, this position plays a key role in project delivery and the overall success of the ROW Division.

Responsibilities

Provide oversight on all Region ROW consultant service contracts from pre-qualification to final payment, including contract close out. Track work order progress, manage deliverable submissions, ensure compliance with contract terms, and process invoice payments accurately and promptly. Ensure ROW consultant service contract information is continually and accurately updated in the Enterprise Resource Planning System (EDISON).

Assist Relocation Technical Specialists with preparation of Relocation Claim Packages, review of Replacement Housing Payment calculations, analysis of Moving Cost claim packages, and related items. Assist Acquisition Technical Specialists with preparation of first written offer packages, settlement agreement packages, title search verification, and related items. Assist with review and assembly of closing package documentation such as preparation of instruments of conveyance, preparation of partial and full releases and inclusion of appropriate language, verification of legal descriptions, title search verification, and related items.

Assist Region ROW Appraisal staff with verification and storage of appraisal review data, including cross-checks against ROW maps and construction plans for legal descriptions, area of taking and nature of title acquired. Prepare and maintain project and tract files for Region ROW staff.

Assist with Proficiency/Training program documentation and tracking employee progress including maintaining and monitoring training schedules and generating reports on training activity and progress. Stay current on finance/procurement policies and procedures through class attendance and other available training. Assist with managing the procurement process for services and commodities for the Region ROW staff from vendor selection through final payment.

Prepare and post the annual reporting of performance measure results for Region ROW. Assist the Region ROW Manager with resolution of various process and production issues. Participate in Public Records Request research and response, and Title VI inquiry investigations. Generate special reports from the Integrated ROW Information System (IRIS) and other sources for all Region ROW Staff in support of inquiries and reporting requirements.

Generate and distribute the FHWA and Title VI annual reports. Transmit Opinion Surveys to impacted property owners, business owners, and displaced individuals, track and receive completed surveys, and prepare a report of results for ROW leadership. Assist with maintaining a library of current ROW policies, procedures, and guidelines that support consistency and compliance. Take ownership of Region ROW documentation management and records disposal.

Assist with the development and presentation of Utilization Rate data for workload/resource management and consultant allocation planning. Assist with communications within the ROW Division, other TDOT Divisions, title companies, consultants, and other external customers. Assist with contracting for title work services, move cost estimates, utility adjustments, and similar items.

Provide exceptional customer service to internal and external customers such as property owners, business owners, displaced individuals, ROW consultants, the ROW Division, other TDOT Divisions, Project Teams, and the general public in the execution of the positions responsibilities while exercising effective listening skills and communicating effectively.