Purchasing Representative-Hybrid

The Purchasing Representative is responsible for providing daily support in purchasing operations, vendor procurement, forms printing and distribution and office supply orders. The Purchasing Assistant will monitor inventory levels, create, or review purchase orders and evaluate pricing alternatives in support of general business operations and based on the special project procurement needs of individual departments.

Provides support in accordance with Procurement Operations Policy #202
• Assists in researching suppliers / providers of goods and services considering value, quality, service, and reputation as requested by vendor owners; obtains quotations upon request.
• Assists in preparation, distribution, and compilation of responses to RFIs/RFQs/RFPs in bid analysis format as requested by vendor owners and based on specifications provided.
• Collects and files bids/quotations/acknowledgements/exceptions documentation for audit purposes.
• Escalates potential quality or internal control issues.

Maintenance of Workday system

• Monitor business processes for delegations, purchased orders and requisitions
• Performs vendor review (reasonableness), set up, documentation, payment controls and status monitoring (active/inactive).
• Reviews and distributes reports to track production, monitor compliance and enforce internal control measures.
• Troubleshoots system issues and/or end user issues with Technical Support and vendors for positive resolution.

Purchase Order Operations

• Monitors Purchase Order queues and responds promptly.
• Reviews new purchase order content for accuracy to ensure compliant and efficient (blanket POs) routing; review documentation for accuracy, completeness and reasonableness, escalating questionable or unusual requests or usage.
• Reports problems with purchase order queues or workflow errors.
• Reviews approval paths for policy compliance, internal remarks, and external instructions prior to sending purchase order to vendor; resolves or reports conflicting issues.
• Assist with new user training. Provides feedback and remedial training when needed.
• Assists with product research and guidance to employees upon request, identifying vendor options, determining quantity, quality, service, and reliability.
• Suggests updates to policy, procedure and intranet site as needed.

Corporate forms and supplies

• Assists with monitoring inventory, usage and backorder reports and reorder/reprint as necessary to ensure adequate volumes are available.
• Routes forms through Compliance, Marketing and/or Forms Owner(s) for changes / updates. Maintain specifications, proofs and Forms History.
• For branch and special supplies, assists with acquiring pricing, bids, quantity breakpoints, quality, service, delivery and other pertinent information. For large projects, assist with preparation and distribution of RFPs, vendor owner specifications, collecting responses and compiling the bid analysis.
• Identifies opportunities and offer solutions to improve efficiencies and cost effectiveness of processes.

Corporate office supplies

• Reports opportunities to improve pricing, value, service and/or quality.
• Assists in managing the contract item list, identifying items to be added or removed.
• Maintains user logins, approval workflows and location information.
• Monitors contract purchase dollar/volume ratios, along with usage to ensure best pricing Option.
• Responsible for supplies and services setup for new branch locations.
• Work within their team and have a direct impact on their tasks.

For PEOPLE Managers only

• Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Education

• 4 Year / Bachelors Degree Preferred

Experience

• 3 Years of Experience Preferred

Disclaimer

Logix Federal Credit Union is an equal opportunity employer that does not discriminate in employment opportunities or practices on the basis of race, religion, color, sex, sexual orientation, gender identity, national origin, protected veteran or disability status, or any other status protected by law.