Clinic Administrative Coordinator - ACTRI - 138999

The Altman Clinical and Translational Research Institute (ACTRI) is an NIH-funded Clinical and Translational Science Award (CTSA) institution that provides the infrastructure to support high-quality and innovative translational research. ACTRI's vision is to translate scientific discoveries into improved health by delivering education, training, and infrastructure for clinical research in the San Diego area and beyond.

The ACTRI Center for Clinical Research is under the co-direction of Mark S. Wallace, MD and Kathryn Gold, MD. The Center encompasses services that facilitate performing all aspects of clinical research from Idea to Innovation. More than two dozen employees - skilled nurses, a registered dietitian, a registered sonographer, clinical coordinators, project managers, pharmacists, and pharmacy technicians - support the researchers who conduct clinical trials at the ACTRI.

The ACTRI Clinic Administrative Coordinator provides administrative, operational, and project support for the Center for Clinical Research (CCR), a division of the ACTRI that supports more than 200 clinical trials annually. This role contributes to smooth day to day clinic operations, assists research teams, and supports the clinic's scheduling and information systems. The position is highly visible and customer facing, requiring excellent communication, professionalism, and independent judgment in a fast paced research environment. This position will support clinic leadership and have a responsibility for all ACTRI clinic sites including La Jolla and Linda Vista.

• Strong assistant skills: Ability to establish and adjust work priorities. Follows direction in the form of guidelines which will serve as overall goals for the department. Maintain a high level of confidentiality and ability to make decisions independently. Experience with successfully following multiple tasks through to completion.

• Strong interpersonal communication skills including ability to communicate in a clear, concise manner with tact and diplomacy. Ability to communicate clearly and logically. Demonstrated experience in effectively communicating by telephone, in person, or in writing, with a diverse cross-section of individuals at all levels, inside and outside of the University.

• Ability to accurately and rapidly review and process a large volume of information dealing with a broad range of topics. Proven skill to independently research, compile, organize, interpret and select data and materials from various sources.

• Ability successfully performing multiple tasks including coordinating the efforts of multiple contributors through to completion.

• Strong organizational skills. Must be able to prioritize workload and analyze complex priorities. Must be able to complete tasks to meet deadlines, with minimal supervision.

• Proficient in the use of Windows-based word processing, and database software (MS Word, Excel, PowerPoint, and email).

• Demonstrated experience in setting up and maintaining accurate filing systems.

• Experience coordinating complex itineraries.

• Familiarity with clinical trials management and data collection.

• Demonstrated experience with Marketplace and Financial Link. Experience using database software programs.

• Experience in bookkeeping and/or financial management including preparation of financial reports including projecting and analyzing expenditures.

• Working knowledge of UCSD policies/procedures regarding purchasing. Familiarity with UCSD Internal Audit requirements.

• Knowledge of and ability to apply and interpret regulations and guidelines for various funding sources.

• Experience with Epic.

• Employment is subject to a criminal background check and pre-employment physical.

• Must be willing to work occasional overtime.

• Must be willing and able to travel.

• Must have access to reliable transportation.

• May be required to work at different work locations.

• Occasional evenings and weekends may be required.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace