Executive Assistant

Position Description

Salary Range: $115,000 - $130,000

Who We Are:

TechSource, a Salas O'Brien company, is a nationally recognized engineering and scientific company specializing in the management and technical delivery of large-scale nuclear and high-technology projects with numerous federal agencies, helping to advance missions of national importance for government programs, national laboratories, national security facilities, nuclear operations, and complex projects nationwide. We provide direct access to hundreds of experts and industry leaders in the nuclear sciences, non-proliferation technologies, accelerator physics, and systems engineering arenas with offices in Washington DC, SC, TX, TN, and NM. Our outstanding technical service has earned the company a client retention rate of over 95 percent. As an employee-owned company, we work to attract and retain the best talent because the best talent delivers the best results for our clients. TechSource is a recent DOE Small Business of the Year recipient and eleven-time Inc. 5000 winner.

Your Opportunity:

Techsource is looking for a full-time executive administrative professional to provide on-site support to the Department of Energy (DOE)/National Nuclear Security Administration (NNSA) Office of Defense Programs (NA-10). You will provide business management support to senior executive staff. You will manage daily operations in a dynamic and highly engaging team setting, provide administrative and logistical support, and participate in various weekly and biweekly meetings. You will work onsite daily at the DOE Headquarters Forrestal Building, located in Washington, DC.

Primary Responsibilities:

• Provide business management support to the Defense Programs Front Office.
• Manage classified conference room reservations for Defense Programs to include opening/securing rooms, deconflicting and prioritizing meetings, and ensuring rooms are clean and properly configured for participants.
• Attend, participate, and provide minutes for staff/leadership meetings as needed.
• Assist scheduling meetings, conferences, and setting up teleconferences, videoconferences, and seminars.
• Assist staff with corporate business systems, such as the Foreign Travel Management System, Concur travel, Learning Nucleus, eDocs, and SharePoint.
• Work in a team and network of professionals to ensure cohesion and alignment throughout the larger organization.
• Prepare new employee materials to include welcome packages and completion of required paperwork for incoming, outgoing, and transferring front office personnel.
• Coordinate logistical requests.
• Support proper electronic file organization and records retention, in alignment with the Defense Programs' Records Management Standard Operating Procedures.
• Manage visit access procedures and requirements, including greeting visitors.
• Communicate and interact with diverse teams of people across a large national security organization.
• Provide backup in managing executive schedules in a dynamic environment, including multiple sequential meetings in both classified and unclassified settings.
• Provide backup in managing logistics for executive travel to the White House, Pentagon, Congress, and other locations in the National Capital Region.

Job Requirements:

• Active DOE Q or DoD Top Secret security clearance.
• 7 or more years of federal government executive assistant experience.
• Discretion and professionalism in a highly visible and demanding environment.
• Proven record working in a team of administrative professionals and with personnel at various levels of seniority.
• Excellent interpersonal, verbal, and written communication skills.
• Keen organizational, detail-orientation, and administrative skills.