Marketing and Proposal Specialist

Do you want to build an impactful career to change the world for the better?

Geosyntec has an exciting opportunity for a Marketing and Proposal Specialist in our Costa Mesa, San Diego, or Sacramento, California office, the opportunity to work remotely may be available at the discretion of the Company. The Marketing and Proposal Specialist supports the development of compliant, compelling, and client-focused proposals and marketing materials to advance business development efforts across the region. This role coordinates moderately complex pursuit activities, ensuring all components from planning through delivery are completed efficiently and in accordance with Geosyntec's standards. The position requires strong communication, organizational, and writing skills, as well as initiative, independent judgment, and the ability to collaborate effectively with marketing and technical staff across the region.

This position allows for remote, hybrid, or in-office work, with a preference for candidates in the Pacific time zone who can occasionally travel for on-site collaboration. Flexibility is essential, as occasional overtime, including evenings and weekends, may be required to fulfill job responsibilities.

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.

To Learn More Visit: http://www.geosyntec.com/careers/

Proposal Coordination & Development

Coordinate all aspects of proposal and SOQ preparation, including schedule tracking, team communications, and final production.
• Execute assigned proposal tasks with accuracy and minimal oversight.
• Lead the development and formatting of proposal content, ensuring compliance, clarity, and strong alignment with client needs and win themes.
• Maintain pursuit schedules and proactively communicate status updates, task reminders, and deadlines to technical and marketing teams.
• Support proposal kickoff and strategy meetings; prepare summary communications following check-ins.
• Assemble, organize, and archive proposal materials, including resumes, bios, project descriptions, and boilerplate text.
• Update and maintain proposal logs with status and outcomes; follow up on award results and capture debriefs when available.
• Prepare client-facing materials such as presentations, graphics, and supporting documentation;
• Coordinate with technical teams and consultants to collect and organize pursuit content across shared platforms (SharePoint, OneDrive, Teams, etc.).
• Maintain and manage procurement portals (e.g., PlanetBids, Ariba), including solicitation tracking, categorization, and email monitoring.
• Ensure timely and accurate proposal submission, supporting both digital and print production as needed.

Content Development & Maintenance

• Draft content such as cover letters, executive summaries, project descriptions, and resumes with a focus on clarity, accuracy, and impact.
• Assist in preparing storyboards and early graphics planning for proposals and marketing materials; coordinate graphics support requests in a timely manner.
• Create first drafts of internal and external announcements; route for review and implement edits as directed.
• Collaborate with marketing teams and subject matter experts to update and develop new content, including brochures, flyers, and campaign materials.
• Maintain and organize content libraries (resumes, project sheets, proposal templates, visuals, etc.), ensuring accuracy and accessibility for future pursuits.
• Coordinate resume and project updates from practitioners, including new hires.
• Maintain systems to extract, categorize, and retrieve information related to clients, consultants, personnel, projects, prior proposals, boilerplate, and visuals.
• Contribute to internal campaigns or newsletters by drafting and editing content as requested.

Marketing Campaigns & Research

• Support the coordination and execution of targeted marketing campaigns, including planning, materials creation, analytics review, and follow-up.
• Conduct research on clients, competitors, and markets to support pre-positioning and pursuit strategies.
• Assist in preparing award submittals, presentations, and special initiatives that promote brand awareness or market positioning.

Collaboration & Support

• Build strong working relationships with technical teams and marketing peers.
• Support collaboration across disciplines, offices, and with corporate marketing, High Growth Area partners, and Market, Practice, and Client Development initiatives.
• Assist with proofreading, editing, and layout tasks for internal and external communications.
• Participate in special projects and other assignments as needed to support marketing and business development priorities.

• A Bachelor's degree in Marketing, Communications, Journalism, Business, or a related field, along with a minimum of four (4) years of progressive professional experience within the Architecture, Engineering, and Construction (AEC) industry, or at least eight (8) years of directly relevant experience, or equivalent combination of experience and training that provides the knowledge, skills and abilities to perform the responsibilities of the position. (required)

• Progressive professional experience performing increasingly complex technical and project assignments in marketing and advertising, including leading proposal teams. (required)

• Proficiency in Microsoft Office applications (Excel, Outlook, PowerPoint, Word) and familiarity with Adobe InDesign. (required)

• Demonstrated ability to manage multiple deadlines simultaneously, with outstanding planning, organizational, writing, and formatting skills. (required)

• Experience in graphic design, production, desktop publishing, and presentation software. (preferred)

• Strong capability to comprehend, evaluate, and interpret a variety of marketing, technical, and business documents is required. (required)

• Excellent skill in developing articulate, well-structured marketing materials and correspondence that effectively communicate intended messages and support brand recognition. (required)

• Knowledge and/or experience regarding (i) RFQ/RFP processes, (ii) techniques for evaluating promotional activities, (iii) federal, state, and local procurement procedures, and (iv) development and assessment of marketing plans and their effectiveness. (required).

• Ability to read, analyze, and interpret marketing, technical, and other business documents. (required)

• Competence in interviewing technical practitioners for the creation of marketing materials and proposals. (required)

• Skill in authoring marketing communications that are organized, clear, focused, and aligned with Geosyntec's branding standards. (required)

• Ability to design compelling presentations and address inquiries from both internal and external stakeholders. (required)

  Effectiveness in presenting information and responding to questions from managers, clients, customers, and the general public. (required)

• Excellence in organizational, time management, and prioritization capabilities. (required)

• Adaptability to different communication styles and proven success in meeting client-driven deadlines. (required)

• Conscientiousness and flexibility, combined with a strong work ethic and a collaborative team mentality. (required)

This opportunity will be posted for at least five days. Below are the potential compensation ranges that we in good faith believe are applicable for this role at the time of this posting and are only applicable for jobs to be performed in the specified location(s) below. The typical base salary range for this position is just one component of Geosyntec's total compensation package for employees. Actual compensation will be determined based on education, experience, skill set and location.

• Minimum Salary: $76,345/year / Maximum Salary: $114,520/year (Orange County, San Diego, Sacramento, CA)

We offer a comprehensive benefits package including, paid holidays, vacation, sick, and personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible employees.

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