Benefits Specialist II

JOB SUMMARY:

The Benefits Specialist II in partnership with the Benefits Manager, will be responsible for the administration of all benefits and retirement programs, including medical, dental, vision, ancillary, and 401(k) plan.

ESSENTIAL JOB DUTIES:

• Daily benefits processing including enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death claims, rollovers, QDROs, QMCSOs, distributions, loans, hardships and compliance testing for all locations.
• Respond to employee benefits inquiries via phone, email, and HCM ticketing system.
• Maintain/oversee compliance with company policies, state and federal regulations such as HIPAA, FMLA, COBRA, and ERISA.
• Support plan design and development of company's 401(k) retirement program.
• Support company's mergers & acquisitions efforts by performing benefits comparison and presenting benefits orientation to newly acquired employees.
• Ensure compliance with applicable government regulations, including, but not limited to required annual reporting (5500s, NDTs, ACA).
• Lead ongoing enhancements to benefits programs and HCM system configuration to scale with organizational growth.
• Analyze results, interpret data and summarize findings and implications using PowerPoint, Word, Excel (VLOOKUP, Pivot Tables) and other written communication formats.
• Maintenance of electronic employee benefits files, maintain group benefits database and update employee records accordingly.
• Perform monthly reconciliation on all benefit plans to ensure proper coverage and billing.
• Perform weekly reconciliation on 401(k) deferrals and employer match deposits.
• Partner with the Benefits Manager to complete the 401(k) annual auditing process.
• Assists in identifying new, emerging regulatory compliance matters.
• Configure plan designs in HCM system and assist in annual Open Enrollment process.
• Ad hoc projects as required, assigned, or requested to continue optimizing plan and system effectiveness and efficiency.
• Other duties may be assigned.

QUALIFICATIONS

The qualifications listed below are representative of the elements required to perform the job successfully, however in some cases, an equivalent combination of Education, Training, Certifications and Experience may meet the job qualifications.

Education, Training, Certifications:

• High School diploma/ GED, required.
• Bachelor's degree in human resources, business, or related field preferred.

Experience, Knowledge, Skill Requirements:

• 5 years minimum experience in employee benefits with an emphasis on 401(k) retirement plans.
• Extensive knowledge of all benefit related regulations (ERISA, FMLA, USERRA, COBRA, HIPAA, Secure Act) and health, welfare and retirement benefit programs required.
• Knowledge of state-specific paid family and medical leave laws preferred.
• Highly proficient in Excel including pivot tables, V-lookups, etc.

Communication Skills:

• Must have the ability to effectively read, write and communicate in English with employees and customers.
• Strong interpersonal, written, and oral communication skills

Systems and Software Skills:

• Proficiency with Oracle Cloud HCM benefits administration strongly preferred.
• Understanding of basic administrative procedures.
• Work effectively as a collaborator.
• Ability to multi-task.
• Ability to communicate effectively both written and verbal.

Other Qualifications:

• Valid driver's license with acceptable driving record required.
• Must be able to comply with Summit's Drug and Alcohol policy and Background screening requirements, which may also include customer specific requirements based on contractual agreement.

PHYSICAL & WORK ENVIRONMENT REQUIREMENTS

Reasonable accommodations may be made to enable individuals with disabilities to perform Essential Job Duties.

Physical Requirements:

While performing the duties of this job, the employee is required to sit for long periods. Employee will occasionally be required to bend, kneel, balance, lift <20lb, walk, stand, ascend/descend stairs, drive, twist, and reach above and below shoulders. Employee will frequently be required to drive and walk for periods.

Work Environment:

Employee will consistently be required to work indoors in an office setting, work alone and with others. Employees will occasionally be required to work outside, and be exposed to hot/cold temperatures, dust, fumes, chemicals, electrical hazards and noise. Employee must occasionally wear all appropriate personal protective equipment, as required by company safety policies while visiting locations.

We are fully committed to equal opportunities for employment to all individuals regardless of race, national origin, gender, religion, sexual orientation, disability, familial status, and any other classification protected under the law. We are an Equal Opportunity, Affirmative Action employer. While this job description is intended to be an accurate reflection of the position, management reserves the right to modify, add, or remove duties and to assign other duties as necessary.

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