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Applies organization policies and procedures to oversee a variety of ongoing administrative operational issues. Administers defined operational program. Analyzes and resolves operational problems of moderate scope. Reporting to the Department of Psychiatry & Behavioral Sciences HR & Academic Affairs Unit Manager, the HR Analyst conducts/facilitates departmental HR efforts. The HR Analyst is responsible for planning, developing, implementing, administering, and coordinating departmental academic and staff recruitments, appointments, onboarding, advancement, and off boarding processes for the volunteer, affiliate and UC Affiliate populations. These duties are performed in close collaboration with central Human Resources for both staff and academics. The HR Analyst uses advanced skills and knowledge of UC systemwide and/or organizational HR policies and programs to address strategic personnel issues and to resolve complex issues and situations. Administers a defined operational program or activities which may include some of the following functions: finance, facilities, payroll, space planning, student services, human resources, communications, informational technology or safety. Gathers and analyzes financial and other resource data; prepares reports or analyses of operational activities, evaluates current and proposed services, etc. Functions as a resource on issues such as researching complex financial discrepancies, escalated customer service problems and vendor concerns. Develops and maintains budgets. Participates in the development and revision of standard operating procedures and guidelines. Provides guidance to supervisors and managers in developing job descriptions, facilitating benefits communications, and providing guidance on compensation programs, personnel policies, and procedures. Conducts trend analyses and helps develop resulting recommendations. Assesses and recommends changes to maintain compliance with federal and state requirements and internal policies. DUTIES & ESSENTIAL JOB FUNCTIONS Identify the functions or tasks that employees in the job perform. The essential functions should state the purpose of the work and the results to be accomplished, rather than how the function is performed. Of the tasks listed, what percentage of time is devoted to each? The more time employees spend on a function, the more likely it is that the function is essential. Generally, include those functions that account for 10% or more of the work, i.e., key items that contribute significantly to the achievement of the job. The functions should add up to 100%.
% of time |
Essential Function (Yes/No) |
Key Responsibilities (To be completed by Supervisor) |
60 |
Yes |
Administers a defined operational program or activities which may include some of the following functions: finance, facilities, payroll, space planning, student services, human resources, communications, informational technology or safety. Manages and serves as subject matter expert on all recruitment and appointment life cycle actions for the Volunteer, Affiliate and UC Affiliate populations. Consults and liaises with UCSF Campus HR and Academic Affairs offices; Maintains advanced knowledge of University policies, procedures, and practices as it relates to academic and staff appointment management. Standardizes processes in the department; processes transactional HR items using PCMA, Oracle, and My Affiliate; gathers and reviews documents needed for appointment and submission to PeopleConnect; acts as first point of contact for applicants and clarifies requirements. Prepares and sends out monthly email reminders to affiliates about their appointments expiring and providing instructions on how to renew their affiliations. |
5 |
Yes |
Gathers and analyzes financial and other resource data; prepares reports or analyses of operational activities, evaluates current and proposed services, etc. Responsible for projects such as compiling reports for department leadership (i.e. preparing a monthly employee roster report for the Communications Director which includes new and existing employees and those who have separated). |
0 |
|
Functions as a resource on issues such as researching complex financial discrepancies, escalated customer service problems and vendor concerns. |
0 |
|
Develops and maintains budgets. |
5 |
Yes |
Participates in the development and revision of standard operating procedures and guidelines. Compose standard operating procedures (SOP) outlining how to process transactions for the UC Affiliate, Affiliate and Volunteer populations. Routinely evaluate, maintain and update SOPs to reflect current workflow at any given time. |
0 |
|
Provides guidance to supervisors and managers in developing job descriptions, facilitating benefits communications, and providing guidance on compensation programs, personnel policies, and procedures. |
0 |
|
Conducts trend analyses and helps develop resulting recommendations. |
0 |
|
Assesses and recommends changes to maintain compliance with federal and state requirements and internal policies. |
5 |
Yes |
Engage and represent the HR unit on special committees such as the Employee Workbook workgroup or SPOT Award Committee to gain visibility on external work processes and groups. Committee participation may include creating box folders, preparing and sending out monthly reports & emails, maintaining existing workbook/excel worksheets, answering inquiries, giving a presentation, brainstorming ideas, maintaining the listservs, creating processes and procedures, generating reports, providing training etc. Participate in department and UC initiatives to enable incumbent to grow and develop specialized skillsets and knowledge. Examples include being a Staff Engagement Ambassador, being involved with the UCPath Campus Change Agent Network and participating in the UC Path implementation/roll-out to provide recommendations and enhance user experience. |
5 |
Yes |
Works with other members of the HR Unit to ensure that the intranet website for the Department is up to date with information regarding HR policies and processes specifically for the UC Affiliate, Volunteer and Affiliate populations. Maintains accurate and organized electronic records for each appointment request processed to ensure the most current information is available/accessible to the entire HR team Operate as the Smartsheet subject matter expert and maintain/update internal DPBS forms. |
20 |
Yes |
Manage and maintain the PsychiatryHR inbox. Routinely review incoming emails and assign them to the appropriate team member for handling. Respond to general inquiries within 24 hours of receipt and facilitate quick resolution to those inquiries deemed time-sensitive or urgent. |
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0% |
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(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.) |
- Bachelor's degree in related area and / or equivalent experience / training.
- 1+ years of related experience
- Ability to use sound judgment in responding to issues and concerns.
- Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
- Solid organizational skills and ability to multi-task with demanding timeframes.
- Working knowledge of common organization-specific and other computer application programs.
- Ability to use discretion and maintain confidentiality.
- Demonstrated ability to work effectively and professionally in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, and efficient. Demonstrated ability to deftly and with professional demeanor handle last-minute changes.
- This position requires flexibility to orient and work at several UCSF locations.
Preferred Qualifications:
- Advanced knowledge of common University-specific computer application programs.
- Experience using and building forms in Smartsheet.
- Bachelor's degree in related area and / or equivalent experience / training.
- 1+ years of related experience
- Ability to use sound judgment in responding to issues and concerns.
- Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
- Solid organizational skills and ability to multi-task with demanding timeframes.
- Working knowledge of common organization-specific and other computer application programs.
- Ability to use discretion and maintain confidentiality.
- Demonstrated ability to work effectively and professionally in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, and efficient. Demonstrated ability to deftly and with professional demeanor handle last-minute changes.
- This position requires flexibility to orient and work at several UCSF locations.
Preferred Qualifications:
- Advanced knowledge of common University-specific computer application programs.
- Experience using and building forms in Smartsheet.
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University of California - San Francisco
Please check with Christina Ignatius before posting
Apr 27, 2026