Coordinator III, Computerized Maintenance Management System (CMMS)

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Foster Belonging
• Cultivate Community
• Choose Learning

The Chronicle of Higher Education's "Great Colleges to Work For" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College has been recognized in multiple categories.

Lone Star College-System Office, University Park

Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For institution by the Chronicle of Higher Education.

LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

Lone Star College-System Office employees are based at one of two System Office locations; The Woodlands and University Park. Both are the site for multiple administrative departments and system-wide training programs.

Location address is 20515 SH 249 (SH 249 and Louetta Road) Houston, Texas 77070-2607.

PURPOSE AND SCOPE:

The Coordinator III, Computerized Maintenance Management System (CMMS) ensures the integrity, governance, and effective utilization of the College's CMMS to support institutional compliance, asset lifecycle management, and operational efficiency. This role supports preventive and predictive maintenance, facilitates cross-system data integration, and provides analytics to inform strategic facilities decisions. The position promotes user adoption and consistent maintenance practices across the institution.

ESSENTIAL JOB FUNCTIONS:

1. Administers the CMMS software, including configuration, customization, workflow design, warranty management, and user support
2. Ensures the integrity and governance of CMMS data, maintaining accurate records of assets, work orders, preventive maintenance schedules, and vendor information
3. Performs research in performance of duties, and develops, monitors and maintains a variety of spreadsheets, databases and reports; Presents findings to appropriate clients
4. Coordinates CMMS data reconciliation with related enterprise systems (ERP, GIS, finance, capital planning) to ensure consistency, compliance, and transparency
5. Generates reports, dashboards, and KPIs to measure asset reliability, maintenance effectiveness, and cost performance; leverage predictive analytics to identify trends and optimize preventive maintenance
6. Supports compliance and audit readiness by maintaining accurate asset and maintenance records aligned with institutional and external requirements
7. Facilitates training, develop user guides, and champion adoption of CMMS best practices among staff and contractors
8. Provides analysis and recommendations to improve maintenance processes, asset lifecycle planning, and replacement strategies
9. Responsible for ensuring and maintaining compliance with local/state/federal processes and documentation
10. May coordinate and manages department and management calendars and schedules
11. May assist with management of the department budget
12. Takes part in and/or leads special projects as needed
13. Responsible for other reasonable related duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong familiarity with CMMS software (e.g. Maximo, TMA or equivalent) and database management principles
• Solid understanding of maintenance best practices, predictive and preventive maintenance, an equipment lifecycle management
• Strong attention to accuracy and detail
• Excellent knowledge of general office and software applications including reporting software (e.g. Microsoft Excel, PowerBI)
• Ability to prepare and analyze reports, including ability to analyze data, identify trends, and generate actionable insights
• Possesses excellent organizational skills
• Strong multi-tasking abilities with the ability to prioritize duties
• Strong communication skills
• Ability to train, document, and support the LSC user community
• Knowledge of higher education operations, academic scheduling, and campus infrastructure is preferred
• Knowledge of data governance, compliance frameworks, and internal control practices is preferred

PHYSICAL ABILITIES:

This work requires some physical exertion, such as long periods of standing; walking over rough, uneven, or rocky surfaces; recurring bending, crouching, stooping, stretching, reaching or similar activities; or recurring lifting of moderately heavy items. The work may require specific, but common, physical characteristics and abilities, such as above average agility and dexterity.

WORK SCHEDULE & CONDITIONS:

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
• Interface with internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office with minimal exposure to safety hazards

REQUIRED QUALIFICATIONS:

• Bachelor's Degree and at least 1 year of related work experience, or an equivalent combination of experience and education
• Experience managing or supporting CMMS platforms

PREFERRED QUALIFICATIONS:

• Degree in Database Management, Facilities Management, or related field
• At least 3 years of experience managing or supporting CMMS platforms
• Certification in maintenance or asset management (e.g. Certified Maintenance and Reliability Professional ' CMRP, IAM Asset Management or similar)
• Experience applying predictive maintenance or reliability centered maintenance strategies

Hiring salary range is

Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.

Your resume should provide a complete picture of your work experience. The resume should include the following information for each position listed:

1. Length of time (specific months and years) of employment
2. If the position was full time or part time
3. If the position was paid or unpaid
4. Level of degree completed including date earned.
5. Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.

Go to the Job Search page, click on 'My Activities' at the top of the page. Under My Cover Letters and Attachments you will click on 'Add Attachment.' Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.

If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts.

You must limit your file name for any attachment to 40 characters or less.

ALL APPLICANTS MUST APPLY ONLINE ONLY

We will not accept application material received via fax, email, mail, or hand delivered.

Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).

If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.

Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

More information on the E-Verify program is available at www.dhs.gov/E-Verify.

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.