New

Billing Coordinator

White & Case LLP
United States, Florida, Tampa
111 West Oak Avenue (Show on map)
Apr 28, 2026
Our Finance team is responsible for ensuring accurate financial operations and plays a crucial role in managing the Firm's financial health. Our team handles a wide range of financial activities including financial planning, budgeting, forecasting, taxation, partner compensation, payroll, treasury and cash flow management to support the Firm's strategic goals. We are responsible for inventory management including billing and collections, and analysis of client, matter and timekeeper profitability. We oversee statutory accounting and ensure compliance with financial regulations and standards. The Finance team also prepares financial statements, reports and analysis to provide insights into the Firm's financial performance. We work closely with other functions to monitor expenses, optimize financial processes and implement cost-saving initiatives. Through meticulous financial management and strategic planning, the Finance team ensures the Firm's financial stability and supports its growth objectives. Position Summary The primary responsibility of this position involves managing the client billing process for an assigned group of partners. This involves, but is not limited to, the preparation and processing of all client bills. The Billing Coordinator will communicate directly with partners, associates, and practice assistants as well as other members of the Finance department in connection with various aspects of client billing. The successful candidate must possess exceptional communication skills both written and oral, be able to anticipate issues and to work said issues towards resolution, be conscientious, be able to multi-task in a high paced environment. Duties and Accountabilities Timely distribution of monthly proformas to partners assigned Prepare and revise drafts bills; processing partners' comments and revisions Provide accurate and timely completion of assignments and inquiry responses; ensuring that all tasks and duties completed are done within the Firm's set guidelines and policies Prepare, submit and monitor e-bills through various intermediary systems Review proformas/draft bills to ensure the matter(s) are compliant with any global agreements that may be in place for the client Confirm that applicable rates and any fee arrangements are reflected properly on all matters to ensure proper client billing Proactively communicate with billing partners regarding matter billing status and other ad hoc queries Liaise with Manila Billing Team to assist with generation of proformas and preparation of draft/final invoices Coordinate with Cash Receipts and Accounts Payable teams to resolve any payment or vendor inquiries Maintain detailed billing notes and files on each assigned partner Escalate issues as they arise to Senior Manager of Billing and Regional Director of Finance Ad-hoc analysis requested by partners or clients Client requests involving tracking monthly accruals, budgets, and submission for approval of timekeeper rates Assist other Coordinators as required Knowledge Thorough understanding of billing processes and procedures Proficient in Microsoft Office applications, including Excel (e.g. Pivot Tables and Data Analysis) preferred Strong communication skills, able to interact at all levels Exceptional attention to detail Ability to see an issue through from start to finish Ability to organize work flow and use time efficiently Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative Exceptional determination, self-motivation and interpersonal skills and resolve Knowledge of 3E or Elite Enterprise preferred Knowledge of a wide variety of e-billing vendor software Education and Qualifications Bachelors degree with a concentration in Business, Accounting, or Finance preferred 1+ years of legal billing experience strongly preferred This role reports to Supervisor, Billing Equal Opportunities White & Case is committed to creating a fair workplace. It is our Firm's policy to recruit, employ, train, compensate, and promote without regard to race, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law. If you require assistance and/or adjustment to participate in our application and/or interview process, please email us. We will be happy to work with you. The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment. The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties. Note to Recruitment Agencies Our internal Recruitment team manages all aspects of lateral hiring. All agencies must have signed terms of business-specific to the relevant office-before submitting any candidates. CVs or applications sent directly to White & Case partners or employees will also not be considered formal introductions. If you have questions, please contact the relevant Recruitment team. We work with our preferred suppliers when engaging agencies.