Job Title: Administrative Assistant I
Location: Miramar, FL 33025
Duration: 11 months
Schedule: Monday - Friday, 8:00 AM - 5:00 PM (1-hour lunch)
Interview Process: In-person interview required
Note:
- Work Environment: Indoor office setting (cubicle environment)
- Business casual
- Jeans allowed (no rips or tears)
- No graphic t-shirts or sneakers
Key Responsibilities:
- Perform daily accounting support tasks as assigned
- Process remote check deposits
- Collect and review delivery copies, COD payments, and refusal logs from the warehouse
- Sort and analyze delivery documentation to identify discrepancies
- Issue credits based on delivery issues and warehouse refusal logs
- Scan and upload delivery documentation into the OnBase system
- Assist with resolving discrepancies related to deliveries and payments
- Maintain organized records and ensure accuracy in documentation
- Communicate with internal teams to support accounting and operational workflows
Required Qualifications:
- Strong attention to detail and organizational skills
- Ability to handle multiple tasks and prioritize effectively
- Basic proficiency in Microsoft Outlook (email communication)
- Comfortable working in an office-based, structured environment
Preferred Qualifications:
- Experience with SAP (preferred but not required)
- Prior experience in accounting support, billing, or administrative roles
- Familiarity with document management systems (e.g., OnBase) -
Experience & Responsibilities:
- 0-3 Years of Experience.
- Provides a variety of administrative and staff support services to an organizational unit.
- Performs a variety of administrative and clerical duties, which may include word processing, organizing electronic and paper files, processing incoming mail, answering phones, maintaining reports and other pertinent data.
- May assist in preparation and control of records, statistics, and reports.
- May administer various programs, projects, and/or processes specific to the operating unit served.
- May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations.
- May train and assist other employees.
- Other duties as assigned.
Professional Skills:
- Ability to read and comprehend instructions.
- Correspondence, and memos.
- Able to write correspondence.
- Effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
- Must have strong communication skills, both verbal and written.
- Apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
- Deal with problems involving several discrete variables in standardized situations.
- Proficient in Microsoft products (Word, Excel, PowerPoint, Outlook, Access, and Project).
- SAP experience preferred.
- Excellent word-processing skills (50 - 60 wpm) and business writing ability, plus accurate and precise proofreading skills. Strong organization, analytical, attention to detail and follow up skills.
- Must be able to work on multiple projects concurrently and capable of working with little direct supervision. Strong sense of urgency, organization and work ethic.
Position is offered by a no fee agency.
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Spectraforce Technologies
May 18, 2026