RFP Analyst

Overview

LocumTenens.com has been leading the way in a booming healthcare industry since 1995. Locum Tenens is a Latin phrase meaning, "to substitute for." When hospitals are understaffed, they rely on us to find them the right temporary physicians to fill in when needed. Every associate at LocumTenens.com plays a role in getting patients seen, no matter what they studied in school or what their role is here. Located in Alpharetta, GA, we boast a state-of-the-art campus featuring world-class amenities. There's nothing ordinary about a typical day here, take a look for yourself: https://share.vidyard.com/watch/VfMVtWsvT1pn4T6nvUZxn1.

We are a Jackson Healthcare company and we are now the third largest healthcare staffing company in the U.S., serving more than 7 million patients in over 1,400 healthcare facilities.

AI Content Management - 25%

• Maintain and train the AI content library, including boilerplate responses, corporate narratives, resumes, and case studies
• Generate initial drafts of technical and management proposals, responses to RFP/RFQs, and marketing materials using AI tools
• Standardize prompts, workflows, and templates to maximize speed, consistency, and quality of AI outputs
• Monitor emerging AI tools and recommend upgrades to improve efficiency and competitiveness
  

Compliance Management - 25%

• Interpret RFPs, RFIs, and task orders to extract all requirements and evaluation criteria
• Build and maintain compliance matrices for submissions
• Review AI-generated drafts for accuracy, completeness, and compliance with instructions, FAR/DFARS clauses, and state/federal requirements
• Ensure adherence to proposal best practices, internal SOPs, and regulatory frameworks
• Act as compliance liaison with subcontractors and partners, ensuring their contributions meet all requirements

Proposal Development & Coordination - 25%

• Manage the end-to-end proposal process from kickoff, drafting, compliance checks, reviews, finalization, and submission
• Collaborate with SMEs, Solution Architects, recruiters, and business development staff to refine content
• Oversee formatting, graphics integration, and version control of all documents
• Track proposal pipeline milestones using platforms such as Monday.com, Salesforce, SharePoint, or Kimedics
• Prepare standardized narratives such as transition plans, staffing models, subcontracting utilization, and past performance write-ups

Quality Assurance & Continuous Improvement - 25%

• Lead pink, red, and gold team reviews-ensuring content is clear, compelling, and compliant
• Provide coaching to internal staff on AI prompt usage and compliance practices
• Develop best-practice guides, playbooks, and checklists for proposal development
• Capture lessons learned after each bid and update the AI library accordingly

SECONDARY FUNCTIONS (IF APPLICABLE)

• May work on special projects or other duties as assigned

SUPERVISORY/BUDGETARY/EXTERNAL COMMUNICATION RESPONSIBILITY

• Communicates with external clients

QUALIFICATIONS - EDUCATION, WORK EXPERIENCE, CERTIFICATIONS

• Bachelor's degree in related field
• 3-7 years of experience in proposal development, government contracting, or compliance
• Previous experience in healthcare staffing, locum tenens, or professional services contracting preferred
• Previous experience with AI tools (ChatGPT, CoPilot, Loopio, or equivalent)
• Previous experience with small business utilization requirements (MWBE, HUBZone, SDVOB, etc.) preferred
• Previous experience creating compliance matrices and risk mitigation strategies preferred
• APMP Certification preferred

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to adhere to andexhibit the Company Values at all times
• Working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and Teams
• Working knowledge of Salesforce or relative CRM systems
• Working knowledge of document management systems
• Strong knowledge of RFP/RFQ processes, FAR/DFARS clauses, and federal/state procurement rules
• Proficient in prompt engineering and AI content curation.
• Ability to effectively manage multiple competing priorities in a fast-paced environment
• Proficient in Adobe, SharePoint, Monday.com, Salesforce, or similar platforms.
• Excellent communication skills - both oral and written
• Ability to buildstrong business relationshipsat all levels
• Strong interpersonal skills
• Strong attention to detail
• Strong organizational and time management skills
• Ability to work independentlyand collaboratively
• Solid critical thinking and creative problem-solving skills
• Ability to consistently meet goals, commitments, and deadlines
• Ability to work with sensitive information and maintain confidentiality

KEY COMPETENCIES REQUIRED

• Communicates Effectively
• Customer Focus & Teamwork
• Decision Making
• Develops Self
• Innovative
• Quality & Results-Oriented
• Resourceful & Tenacious
• Technical Skills

PHYSICAL, MENTAL, WORKING CONDITION, AND TRAVEL REQUIREMENTS

• Typical office environment - sedentary with typing, writing, reading requirements. May be able to sit or stand.
• Speaking, reading, writing, ability to use a telephone and computer
• Ability to exert up to 10 lbs. of force occasionally
• Ability to interpret various instructions
• Ability to deal with a variety of variables under only limited standardization

What is in it for you

Company-paid benets (Basic Life and AD&D, Short and Long-Term Disability, Employee Assistance Program, Compass Health Advocate and Transitions).
Healthcare benet options (Value Plan, High Deductible Plan with HSA, Healthcare FSA, Dependent Care FSA, Prepaid Legal Services, 529 Savings Plan, Pet Insurance).
Paid parental leave.
Company sponsored 401k plan with company matching.
PTO that accrues at a rate of 15 days/year for 1st year and continues to increase with tenure.
Tuition reimbursement for continuing education.
An opportunity to work at a state-of-the-art facility in Alpharetta which features an on-site daycare and cafeteria, world-class fitness center and wellness clinic.

Disclosures