Operations Specialist

The UNM Department of Psychiatry & Behavioral Sciences is seeking an Operations Specialist. Our Operations Specialist will be responsible for the design, development and maintenance of projects to improve operational efficiencies across a multi-faceted, multi-division, department with clinical, academic, research, and community missions. Projects may consist of constituent databases, website maintenance, faculty HR and evaluation processes, facility improvements, administrative improvements and process automations. The Operations Specialist will organize and coordinate the implementation of project plans to ensure compliance and timeliness as well as maintenance and improvement of operating efficiency for projects such as clinical contracting, space management, building maintenance and remodeling, and external contracts. The candidate should have a UNM purchasing card or the ability to obtain one and accounting knowledge to budget and reconcile accounts. The ideal candidate will be a supportive team member who: communicates effectively with diverse constituents using multiple platforms; achieves results in a deadline-driven environment; is adept at recognizing inefficiencies and recommending solutions; and flexible with diverse skills in administrative tasks, finance and operational/project flow.

Duties will include:

• Create and maintain Smartsheet dashboards, databases and contact lists
• Support website maintenance
• Project Management
• Meeting coordination and travel arrangements
• Creating marketing materials, brochures, newsletters
• Oversight and coordination of building maintenance
• Space allocation
• Coordinating office supplies and services, telecommunications, surplus management
• File retention management

The Department of Psychiatry & Behavioral Sciences is a multi-division department within the UNM School of Medicine. We provide excellent, innovative education to residents, medical students, and health professionals; the highest quality mental health care to the citizens of New Mexico; and pursue outstanding multidisciplinary research that helps solve important health problems. Find out more here: https://hsc.unm.edu/medicine/departments/psychiatry/

See the Position Description for additional information.

High school diploma or GED; at least 7 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Advanced skills in MS Office, Smartsheet and SharePoint.
• Experience in an academic medical setting.
• Experience with website maintenance (Cascade).
• Demonstrated project coordination and administrative
  experience including purchasing.
• Experience with building and equipment maintenance.
• Accounting experience - budgeting and account reconciliation.
• Strong interpersonal and communication skills and ability
  to work effectively and amicably with faculty,
  staff, and students.
• Demonstrated experience organizing resources and
  establishing priorities showing analytical skills and aptitude for resolving inefficiencies.

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Please supply:

1. Cover letter explaining why qualified for the position, addressing preferred qualifications;
2. Resume;
3. Three professional references, preferably supervisory, with current contact information.

Selected candidate must supply official transcript(s) or proof of meeting minimum job requirements.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.