Executive Assistant

• Manage the Senior Vice President's calendar, balancing shifting priorities, proactively identifying scheduling conflicts, and ensuring timely responses to meeting requests.

• Coordinate all aspects of executive travel, including transportation, lodging, conference registrations, and itineraries.

• Organize and support meetings by coordinating schedules, securing venues, arranging catering and audiovisual services, preparing materials, and managing logistics from planning through execution.

• Coordinate approvals, signatures, and administrative processes to support efficient department operations.

Financial and Operational Coordination

• Assist with department budget administration and spend tracking, helping ensure accurate and timely financial reporting.

• Manage department purchasing card transactions and partner closely with Accounts Payable and external vendors to ensure invoices are processed accurately and efficiently.

• Support the development and maintenance of organized systems and processes that enhance team productivity and operational effectiveness.

Team and Department Support

• Serve as a key administrative resource for the Station Services team, helping foster communication, collaboration, and engagement across the department.

• Coordinate internal staff meetings, including scheduling, agenda preparation, note-taking, and distribution of action items and follow-up materials.

• Draft and distribute department communications related to events, staffing updates, and other team announcements.

• Maintain office supplies, equipment, and resources to support a productive work environment.

• Create and update presentations, reports, and other materials for leadership and team initiatives.

• Welcome and assist visitors, partners, and guests, ensuring a professional and positive experience.

Event and Meeting Planning

• Lead logistical planning and coordination for department retreats, team gatherings, and special events.

• Support Station Services participation in PBS Annual Meeting, Advisory Council Meetings, and other industry events.

• Coordinate logistics and provide on-site support for the PBS Insider Experience and Station Supporter events, helping deliver exceptional experiences for station partners and attendees.

• Perform other duties and special projects as assigned.

Requirements for success:

• Three or more years of administrative, executive support, or related professional experience.

• Experience supporting senior-level leaders in a dynamic, fast-paced environment.

• Bachelor's degree or an equivalent combination of education and relevant experience.

• Executive administrative or secretarial training and/or experience preferred.

• Experience in public media, broadcasting, nonprofit organizations, or local station operations is a plus

Skills/Abilities:

The ideal candidate will bring:

• Exceptional organizational and time-management skills, with the ability to effectively prioritize multiple competing responsibilities.

• Strong attention to detail and a commitment to accuracy and follow-through.

• Sound judgment and the ability to handle confidential and sensitive information with professionalism and discretion.

• Excellent written, verbal, and interpersonal communication skills, with a customer-service mindset.

• Strong proficiency with Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel.

• The ability to work independently, anticipate needs, and proactively solve problems.

• Flexibility and adaptability in managing changing priorities and deadlines.

• A collaborative, team-oriented approach and the ability to build positive working relationships across all levels of the organization.

• Experience coordinating travel, meetings, conferences, and events.

• Interest in public media, digital media, and the mission of public broadcasting.

PBS is an Equal Opportunity Employer in accordance with the EEOC and the Commonwealth of Virginia.