IT Assistant

Job Summary:

The purpose of this position is to provide financial/purchasing support, office/department admin support for the Messer IT department. This position will be responsible for tracking and monitoring the IT operational budget and actioning discrepancies, which includes end to end responsibility purchase to pay, vendor management and ensuring orders are placed in a timely manner.

Why Messer?

Messer is the world's largest privately held industrial gases company and what we do matters because it is woven into every part of life, from the medical gases that patients rely on to the essential elements needed to safely and sustainably produce the goods our communities depend on.

The true strength of Messer is our people-at every level and in every role.

Join us and take pride in the impact you will make by providing solutions essential to our world and lives. Reach your highest potential at our stable, inclusive company with diverse opportunities in a growing industry, supported by people who care.

Messer stands apart because we put what matters first, and you matter.

Principal Responsibilities:

1. End-to-end support for IT vendor payments, including raising purchase and payment requests, tracking approvals, and following through to invoice settlement.

2. Manage IT purchase orders, including creation, tracking, goods receipt coordination, issue resolution, and status reporting as needed.

3. Serve as primary liaison with vendors and Finance Shared Services to resolve routine and urgent payment issues, discrepancies, and follow-ups.

4. Support vendor onboarding activities, ensuring required documentation, system setup, and coordination with internal stakeholders.

5. Track IT operating expenses and cost centers, identifying anomalies and supporting month-end and ad hoc financial reporting for IT leadership.

6. Monitor and report on IT CAPEX items, from purchase initiation through project completion and financial closure.

7. Coordinate service and software renewal activities, ensuring timely processing, approvals, and continuity of service.

8. Communicate purchase orders and payment status to vendors, maintaining clear professional ongoing relationships.

9. Maintain accurate documentation and tracking records related to IT purchasing, invoicing, and payments to support audits and internal controls.

10. Adhere to defined timelines, processes, and controls, prioritizing tasks to meet strict payment and approval deadlines.

Required Skills:

1. Working understanding of Information Technology concepts and services, sufficient to support purchasing, vendor interactions, and basic service and licensing needs (no deep technical expertise required).

2. Knowledge of financial and procurement processes, including purchase orders, billing, approvals, accruals, and payment cycles within a corporate environment.

3. Experience supporting vendor management activities, including onboarding, communication, issue resolution related to purchasing, invoicing, and payments.

4. Ability to coordinate endtoend purchasetopay activities, working independently while partnering effectively with IT stakeholders and Finance Shared Services teams.

5. Organizational and tracking skills, with the ability to manage multiple requests, deadlines, and followups across vendors, cost centers, and payment timelines.

6. Clear and professional communication skills (written and verbal), with the ability to interact effectively with IT teams, finance partners, and external vendors at various levels.

7. Ability to work within defined processes, controls, and timelines, prioritizing tasks to meet strict financial and operational deadlines.

8. Proficiency with Microsoft 365 (Outlook, Excel, Word, Teams), including basic reporting, tracking, and documentation.

9. Experience using procurement and workflow tools, such as:

a. SAP, Coupa or similar procurement platforms for requisitions, POs, and supplier collaboration.

b. ServiceNow for request tracking, approvals, and workflow coordination.

10. Attention to detail and accuracy, particularly when handling financial data, invoices, approvals, and auditrelevant documentation.

11. Adaptability and willingness to learn, with the ability to support evolving processes, tools, and business requirements over time.

Basic Qualifications:

* Minimum 2 Years working in an administrative assistant role supporting multiple managers with particular focus with daily financial and budgeting tasks (preferably in a corporate environment within an IT department).

The salary range for this position is $26.00 - $34.00. Messer provides medical, dental, vision, short term disability, life insurance and paid time off as well as other voluntary benefits, such as, long term disability in accordance with the terms and conditions of these Plans. Employees are eligible to enroll in Messer's 401(k) Plan. Employees may be eligible to participate in the company's bonus program.

About Messer:

Messer's safety culture, commitment to providing dependable supply and innovative gas technology solutions help customers unlock opportunities to be safer, more sustainable, more productive and more efficient, so their business thrives. We nurture lasting, meaningful relationships with customers, our communities, and with one another.

We offer comprehensive benefits and appreciable pay, with steady schedules and opportunities for ongoing training and career progression. We prioritize and invest in our people at every level of our organization - the dedication, knowledge, customer focus and entrepreneurial spirit of our employees is what make Messer refreshingly different.

If you need assistance with the application or would like to request accommodation, call (877) 243-1030.