ProgramCoordinator,CorporateEngagementCenter

Program Coordinator, Corporate Engagement Center

Penn State is seeking a Program Coordinator to support the Corporate Engagement Center within the Division of External Affairs. The Center works across the University to connect industry partners with Penn State's resources and support collaboration in research, philanthropy, executive programming, and talent engagement. This position supports the planning, coordination, execution, and evaluation of programs, events, and constituent engagement activities that advance the Center's work.

Position Overview
The Program Coordinator supports the development and delivery of corporate engagement programs and events by coordinating planning, communications, logistics, reporting, and follow-up activities. The role works closely with directors, University partners, and external stakeholders to implement programs and events, produce engagement materials, manage attendee and constituent information, and support relationship-building efforts across the Center's portfolio.

This position also contributes to the Center's operational effectiveness by developing briefing and background materials, maintaining data and records in key systems, supporting proposal and goal-setting workflows, and producing reports and summaries that inform engagement strategy and program execution. The Program Coordinator partners with offices across the University, including the Office of Gift Acceptance and the Office of Sponsored Programs, to help ensure activities are well coordinated and executed in a professional, timely, and effective manner.

Key Responsibilities

• Conduct research on corporate partners and potential partners to develop and produce internal and external materials, including proposals, presentations, reports, memos, briefing documents, and other engagement resources.

• Plan, coordinate, and implement corporate-facing programs and events, including receptions, meetings, site visits, football hospitality, and other special events.

• Manage event communications, materials, and logistics, including invitations, registrations, agendas, attendee lists, briefing packets, space reservations, catering, vendor coordination, and follow-up correspondence.

• Support constituent engagement activities by maintaining attendee and constituent information, coordinating outreach and communications, and preparing reports and summaries to support relationship management and event assessment.

• Enter, update, and monitor fundraising and campaign goals in AWA and maintain accurate information across systems such as AWA, Salesforce, and SIMS to support proposal workflow, reporting, and program execution.

• Develop recurring and ad hoc reports, dashboards, and briefing materials for directors and leadership, translating data into clear and actionable information.

• Review and coordinate gift, corporate funding, and sponsored program information, including research, validation, reconciliation, and follow-up with partner offices to resolve outstanding items.

• Work collaboratively with University leadership, staff, and external partners to support the successful delivery of programs, events, and engagement activities.

• Organize and maintain records, files, marketing materials, invitations, and other program resources to support ongoing operations and compliance.

• May supervise administrative staff, student workers, temporary staff, volunteers, and/or event support personnel as assigned, and assist with onboarding, office coordination, and other program support responsibilities as needed.

Preferred Qualifications

• Experience planning, coordinating, and implementing programs or events in corporate engagement, advancement, alumni relations, higher education, or a similarly complex environment.

• Experience developing event communications and materials, including invitations, agendas, attendee lists, reports, and briefing documents.

• Experience managing event reservations, registrations, logistics, and post-event follow-up.

• Experience working with CRM and enterprise systems such as Ellucian Advance, Salesforce, SIMS, or similar platforms.

• Experience producing recurring and ad hoc reports and translating data into clear summaries for leadership or program decision-making.

• Familiarity with fundraising operations, proposal workflows, sponsored program activity, or related University business processes.

• Strong project coordination skills and the ability to manage multiple priorities and deadlines.

• Strong written and verbal communication skills and the ability to work effectively with internal and external stakeholders.

• Advanced proficiency in Microsoft Excel and strong working knowledge of Word and PowerPoint.

• Demonstrated judgment, attention to detail, and professionalism in handling sensitive information and high-visibility activities.

This position has the potential for a hybrid work schedule.