Executive Assistant

Now hiring: Executive Assistant in Plano, TX

Pay Rate: $45.00 per hour

Day Shift: 9:00 AM - 5:00 PM

• Manage and prioritize the CMO's calendar, including scheduling meetings, calls, and travel arrangements.
• Prepare and distribute meeting agendas, minutes, and follow-up action items.
• Serve as a point of contact for internal and external stakeholders, ensuring timely communication and coordination.
• Organize and manage special projects, events, and initiatives as directed by the CMO.
• Maintain confidentiality and handle sensitive information with discretion.
• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Make arrangements for travel, planning meetings, etc.
• Submission of travel and other expense sheets for the supported leaders, as well as other administrative submissions needed, as IT requests.
• Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc.
• Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively.
• Assist with staff onboarding and offboarding, which includes requesting equipment setup and system access if needed.
• Triage and do basic troubleshooting for hardware. Software and phone issues. office supply management, and other general office management functions.
• Liaison with customer and internal exec level.
• Develop and maintain cross-divisional relationships with other admin assistants.
• Handle ad hoc admin duties as they arise.

• Bachelor's degree in business administration, Communications, or a related field.
• 6+ years of experience as an Executive Assistant or in a similar role.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.

• Experience supporting C-suite executives in a corporate environment.
• Familiarity with marketing operations or related functions.
• Ability to work independently and manage multiple priorities effectively.

• Medical
• Dental
• Vision
• 401k
• Paid Time Off, + more!

"Had a great boss who was fair, good at managing our team. She understood life/work balance as long as you were getting your job done. Great communicator!" - Administrative Support Specialist, Staffmark

Step into a role where your organizational skills finally get the spotlight they deserve. Apply Now.

Join a Team That Works for You

At Staffmark, we're more than just a staffing company-we're your career partner. As part of RGF Staffing and Recruit Group, anHR powerhouse behind big names like Indeed and Glassdoor, we've got the muscle and the know-how to get you where you want to go.

With more than half a century of experience and a track record of putting hundreds of thousands of people to work every year, we've got your back. Whether you're looking to level up, switch gears, or just get to work fast, we make it happen.

Join us and experience the advantage of working with a trusted name in recruiting-because your success is our success.

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.