Part-Time Japanese Bilingual Administrative Assistant

Part-Time
Japanese Bilingual Administrative Assistant

Location: Plymouth, MN (Onsite)

Language: Professional Fluency in English and
Japanese

FLSA Status: Part-Time, Non-Exempt (Hourly)

Working Hours: Ideal: 6 hours/day, 5 days/week (e.g.,
9:00 AM - 3:30 PM).Other schedules (20-30 hours total) can be discussed for
the right candidate.

Overview:

A Japanese
company is seeking a trustworthy, detail-oriented, and Japanese Bilingual
Part-Time Administrative Assistant to support office operations in Plymouth,
MN. This role will balance foundational office administrative tasks with
critical coordination in accounts payable, invoicing, and vendor
setups/registrations.

This is an ideal
opportunity for a professional looking for a stable, flexible part-time role
(ideally 6 hours/day, Mon-Fri, but open to other schedules) within a
collaborative international corporate environment.

Essential
Duties and Responsibilities include but not limited to:

• Process vendor invoices,
  match them with purchase orders, and coordinate with Japan HQ or corporate
  accounting for timely payments (Accounts Payable/Receivable support).
• Handle new vendor and
  customer onboarding registrations, setting up payment terms, and
  maintaining accurate records in company systems.
• Manage office supplies,
  coordinate incoming/outgoing mail/couriers (FedEx, UPS), and maintain an
  organized office and lab environment.
• Greet occasional visitors
  and handle phone calls or emails professionally in both English and
  Japanese.
• Bridge minor administrative
  requests between the U.S. branch and teams in Japan HQ via email or casual
  alignment.
• Assist the local
  engineering team with miscellaneous documentation or logistical tasks as
  needed to keep the office running smoothly.

Qualifications

• Professional fluency in
  both English and Japanese (Required). Ability to read, write, and
  communicate administrative matters smoothly in both languages.
• 1-3+ years of experience in
  office administration, bookkeeping assistance, clerk roles, or general
  corporate support is preferred. Experience handling invoices or
  registrations is a strong plus.
• Proficient with MS Office
  Suite (Word, Excel, Outlook). Strong organizational skills, high attention
  to detail, and numbers-oriented accuracy.
• Reliable, honest, and
  proactive with a strong sense of confidentiality. High flexibility to
  adapt to a small office environment.

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

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