Administrative Services Manager

Spectraforce Technologies
United States, Tennessee, Nashville
Jul 15, 2026
Title: Administrative Services Manager Location: Nashville, Tennessee, 37243 Duration: 10+ Months Work Schedule: Monday - Friday, 8AM to 4:30PM CST Note: This is a hybrid position with in-person attendance in Nashville central office required on first day for laptop deployment and orientation. Travel to central office is non-reimbursable. In-person attendance required quarterly for division meetings in Nashville. Position is 37.5 hours per week. Responsibilities: Serve as lead administrative and fiscal support for HRP-funded Maternal and child Health grants. Track grant budgets, invoices, and spend-downs to support fiscal accountability and sustainability. Review and process invoices and supporting documentation for compliance prior to submission. Coordinate with fiscal and contracts staff to resolve discrepancies and ensure timely payments. Supervise and support an Administrative Assistant 3, including training, task assignment, and quality review. Maintain grant documentation and records in compliance with TDH, HRSA, and CMS requirements. Support program directors with reporting, scheduling, and administrative coordination. Minimum Education and Experience Requirements: Graduation from an accredited college or university with an associate's or bachelor's degree is required. At least two years of experience providing administrative or fiscal support for grant-funded programs. Supervisory experience preferred.