Project Coordinator - dGTEx Consortium & Ardlie Group

We are seeking a highly organized and proactive Project Coordinator to support both the Developmental GTEx (dGTEx) Consortium and the Ardlie Group.

This role serves as a central coordination point for consortium operations, lab administration, and NIH-funded research program management. The individual will oversee project tracking, governance coordination, financial and operational support, and executive-level administrative functions.The ideal candidate is detail-oriented, highly organized, and able to manage multiple priorities in a fast-paced, collaborative scientific environment.

Key Responsibilities

Project & Consortium Management

• Manage day-to-day coordination of NIH-funded genomics programs (dGTEx and related initiatives)
• Develop and maintain project timelines, milestones, deliverables, and dependencies
• Coordinate across internal teams, working groups, and external consortium collaborators
• Track progress, risks, and action items; escalate issues and support mitigation planning
• Facilitate governance processes across Executive Committee, Steering Committee, and Working Groups
• Support scientific planning, reporting, and execution of consortium priorities

Lab & Executive Administrative Support

• Manage PI calendar, scheduling priorities, and meeting coordination
• Schedule and support internal Ardlie Group meetings, including agenda preparation and action tracking
• Serve as a primary coordination point for internal project and operational questions
• Coordinate external collaborations, meetings, and communications
• Support interview scheduling, candidate coordination, and visitor logistics
• Plan group events and team activities

Meetings, Events & Operations

• Organize consortium meetings, seminars, and governance sessions
• Coordinate two annual off-site consortium meetings including logistics and agendas
• Arrange travel for external collaborators and panel members
• Ensure effective meeting execution, including materials, documentation, and follow-up tracking

Financial & Grants Support:

• Support budget tracking and forecasting in partnership with PI and grants administration
• Monitor consortium and lab-related spending, including travel, events, and vendor expenses
• Process expense reports and support reimbursement workflows
• Assist with NIH grant reporting and compliance documentation
• Track computational and cloud expenditures and support monthly reporting Compliance, Data & Reporting
• Support NIH Genomic Data Sharing (GDS) compliance and controlled-access data processes
• Assist with Data Sharing Agreement (DSA) coordination and tracking
• Support preparation of NIH reports, consortium updates, and scientific review materials
• Maintain CVs, biosketches, and consortium documentation as needed

Qualifications

Required:

• Bachelor's degree
• 3+ years of experience in project coordination, research operations, or administrative support
• Strong organizational and communication skills
• Ability to manage multiple priorities independently in a fast-paced environment
• Proficiency with Microsoft Office and scheduling/project tracking tools
• Experience handling confidential or sensitive information

Preferred:

• Experience in academic, biomedical research, or NIH-funded environments
• Familiarity with genomics, data governance, or consortium-based research
• Experience supporting senior faculty or principal investigators
• Exposure to project management methodologies (PMP, Agile, or similar)

The expected base pay range for this position as listed above is based on a 40 hour per week schedule. Broad provides pay ranges representing its reasonable and good faith estimate of what the organization reasonably expects to pay for a position at the time of posting. Actual compensation will vary based on factors including but not limited to, relevant skills, experience, education, qualifications, and other factors permissible by law.

At Broad, your base pay is just one part of a comprehensive total rewards package. From day one, this role offers a competitive benefits package including medical, dental, vision, life, and disability insurance; a 401(k) retirement plan; flexible spending and health savings accounts; at least 13 paid holidays; winter closure; paid time off; parental and family care leave; and an employee assistance program, among other Broad benefits.

The Broad Institute is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, disability, protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

Should you need a reasonable accommodation to complete the application or interview process, please contact recruiting@broadinstitute.org for assistance.