Proposal Manager

The Proposal Manager owns the full proposal lifecycle for public sector opportunities, with a strong focus on content strategy and partner coordination. This role will drive proposal quality and operational rigor across complex government procurement processes, enabling the team to respond faster, more strategically, and at greater scale. The ideal candidate brings deep experience in US public sector RFx processes and a genuine interest in content strategy - not just managing submissions, but shaping the messaging, building the library, and improving how the team produces responses over time. Experience coordinating partner deliverables within proposal responses and working alongside offshore execution teams is essential. This role sits at the intersection of deal strategy, content governance, and cross-functional coordination. You will work closely with solution consultants, sales, legal, and partner organizations while managing our Loopio content environment and contributing to the team's ongoing modernization of how proposals are produced and scaled.

Public Sector Proposal Delivery

• Own end-to-end proposal delivery for public sector bids - from intake qualification through final submission and post-submission debrief

• Qualify inbound requests against bid criteria: sales engagement, timeline feasibility, solution readiness, and strategic fit; recommend proceed, deprioritize, or decline decisions

• Navigate public sector-specific requirements including FAR/DFAR compliance, on-shore contributor constraints, portal management, and procurement processes such as Ariba

• Tier and route work within the hub-and-spoke model, coordinating with the India execution team on project setup, response population, formatting, and portal submissions; Exceptions to this would be proposals requiring onshore support

• Conduct final quality reviews to ensure message cohesion, strategic alignment, and submission readiness before every response goes out

Content Strategy & Library Governance

• Shape win themes, executive summaries, and strategic messaging for high-priority submissions, ensuring responses reflect current product positioning and competitive context

• Own Loopio content governance - identifying gaps, flagging outdated entries, and driving library quality in partnership with solution consultants and content owners

• Collaborate with SMEs, solution consulting, and product teams to develop and maintain reusable content that improves response quality and reduces manual effort over time

• Support the team's rollout of AI-assisted drafting and generative answer tooling, providing structured feedback on output quality and contributing to prompt and instruction improvement

Partner Coordination

• Coordinate partner deliverables within RFx responses - managing timelines, tracking outstanding inputs, and ensuring partner contributions meet submission requirements

• Act as the primary point of contact for partner-contributed content on proposals you own, working directly with partner teams to resolve gaps and maintain quality

• Maintain accurate Salesforce case documentation and contribute to win rate, RFx-to-demo, and pipeline influence reporting

• 4+ years of proposal management or RFx response experience, with direct exposure to US public sector or government procurement processes

• Demonstrated ability to shape and elevate proposal content - not just coordinate it - including executive summaries, win themes, and strategic messaging

• Familiarity with federal acquisition regulations (FAR/DFAR) and public sector submission requirements

• Experience coordinating partner-contributed deliverables within RFx responses

• Experience working within or alongside offshore or outsourced execution teams; able to set clear expectations, review work effectively, and maintain quality at scale

• Experience managing content libraries or governance processes in a proposal or presales context; Loopio experience a plus

• Comfortable in Salesforce for case management, intake tracking, and reporting

• Strong written communication skills - able to shape, edit, and elevate responses under deadline pressure

• Highly organized, with the ability to manage multiple concurrent proposals at different complexity tiers without losing quality

• Collaborative, proactive communicator who can work across sales, legal, solution consulting, and external partners without needing a defined script for every situation

Preferred Qualifications

• Background in a SaaS or technology company where proposals span both commercial and public sector pipelines

• Exposure to AI-assisted content generation in a proposal or content context

• Prior work on portal-based submissions (Ariba, GovProcure, or similar)

• Experience contributing to or maintaining a shared content library used by a distributed proposal or presales team

Workiva is the platform designed to bring confidence, control, and a competitive edge to the world's most complex organizations. Our AI-powered platform unifies finance, risk, and sustainability on a single, secure foundation-ensuring data is trusted, traceable, and ready to act on. With an unbroken path from source to output, leaders gain confidence in their numbers, visibility into current and emerging risks, and the ability to move with speed and precision in a constantly changing world.

At Workiva, you'll bring technology to market that executives, boards, and regulators depend on. The work you do here helps organizations navigate uncertainty, maintain trust, and make decisions that stand up to scrutiny. If you're energized by meaningful challenges, inspired by collaborative teams, and motivated to help organizations turn uncertainty into advantage, we'd love to meet you.

Employment decisions are made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other protected characteristic.

Workiva is committed to working with and providing reasonable accommodations to applicants with disabilities. To request assistance with the application process, please email talentacquisition@workiva.com.

Workiva employees are required to undergo comprehensive security and privacy training tailored to their roles, ensuring adherence to company policies and regulatory standards.

Workiva supports employees in working where they work best - either from an office or remotely from any location within their country of employment.

How You'll Be Rewarded

A discretionary bonus typically paid annually

Restricted Stock Units granted at time of hire

401(k) match and comprehensive employee benefits package

The salary range represents the low and high end of the salary range for this job in the US. Minimums and maximums may vary based on location. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience and other relevant factors.

Why Join Workiva

Workiva is the platform designed to bring confidence, control, and a competitive edge to the world's most complex organizations. Our AI-powered platform unifies finance, risk, and sustainability on a single, secure foundation-ensuring data is trusted, traceable, and ready to act on. With an unbroken path from source to output, leaders gain confidence in their numbers, visibility into current and emerging risks, and the ability to move with speed and precision in a constantly changing world.

At Workiva, you'll bring technology to market that executives, boards, and regulators depend on. The work you do here helps organizations navigate uncertainty, maintain trust, and make decisions that stand up to scrutiny. If you're energized by meaningful challenges, inspired by collaborative teams, and motivated to help organizations turn uncertainty into advantage, we'd love to meet you.

Employment decisions are made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other protected characteristic.

Workiva is committed to working with and providing reasonable accommodations to applicants with disabilities. To request assistance with the application process, please email talentacquisition@workiva.com.

Workiva employees are required to undergo comprehensive security and privacy training tailored to their roles, ensuring adherence to company policies and regulatory standards.

Workiva supports employees in working where they work best - either from an office or remotely from any location within their country of employment.