Administrative Assistant 1

Join a globally recognized leader that shapes the future of technology and innovation. This organization is at the forefront of developing groundbreaking solutions that empower individuals and businesses worldwide. As an Aquent talent, you'll have the unique opportunity to contribute to a mission-driven environment, working alongside brilliant minds to make a tangible impact on global operations.

Are you a highly organized and proactive administrative professional with a passion for supporting critical operations? We are seeking a dynamic individual to step into a pivotal support role, providing essential administrative and operational assistance to a fast-paced team. In this role, you won't just be performing tasks; you'll be the backbone of efficient workflows, directly contributing to the smooth execution of high-volume processes and ensuring critical operational success. Your meticulous attention to detail and ability to manage complex tasks will directly empower a team focused on vital compliance and legal processes, making a significant difference every day.

Your Impact & Key Contributions

As a key contributor, you will be instrumental in managing scheduling, coordinating activities, maintaining crucial documentation, and administering essential processes. You will play a vital role in supporting high-volume operational workflows across various cross-functional teams, ensuring seamless collaboration and timely delivery of critical outcomes. Your work will directly support a team dedicated to high-volume administrative and operational activities, ensuring compliance and efficiency.

What You'll Do

• Process high-volume paper filings, including preparation, distribution, scanning, and mailing of critical documents.
• Troubleshoot printing and equipment issues.
• Triage and escalate urgent operational cases to relevant teams.
• Track, accurately update, and confirm case status within specialized case management software.
• Generate and analyze case status reports.
• Conduct data audits and collaborate with stakeholders to maintain data integrity.
• Provide additional project and task support as needed.

What You'll Bring (Required Qualifications)

• 1-2 years of proven administrative support experience.
• Strong proficiency with common communication and productivity tools, including spreadsheet and document processing software.
• Demonstrated experience in documenting processes.
• Ability to support high-volume operations effectively.
• Experience collaborating with cross-functional teams.
• Commitment to the full 18-month duration of this long-term engagement.

Bonus Points (Nice-to-Have Qualifications)

• Experience in legal operations, as a legal assistant, or in a law firm or clerk role.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.