Admin Support Specialist

Monday - Friday, 8:00-5:00

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

This position is not eligible for H-1B sponsorship.

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

The Restorative Sciences Department is an internationally recognized group of oral health professionals that combines three divisions consisting of general dentistry, operative dentistry, and prosthodontics. The department supports the dental education program, advanced education programs in prosthodontics and general dentistry along with master's degree programs (including operative dentistry), community service and outreach, faculty practice and scholarship activities.

The Administrative Support Specialist provides advanced-level administrative, operational, financial, and program management support for the Department of Restorative Sciences - Operative, including the Graduate Operative Program and Clinic. This position independently administers complex academic, financial, operational, compliance, and faculty affairs functions requiring the interpretation and application of University, Graduate School, procurement, accreditation, immigration, and departmental policies and procedures. The incumbent exercises substantial independent judgment and decision-making authority to resolve complex and non-routine issues, develop and implement administrative processes, recommend operational improvements, and manage outcomes that directly impact departmental operations, graduate education, faculty support, regulatory compliance, and institutional objectives.

Serving as the department's primary administrative resource for faculty, residents, students, departmental leadership, and institutional partners, the position manages a broad portfolio of responsibilities supporting the department's academic, clinical, research, and administrative missions. Responsibilities include graduate program administration; financial and procurement management; faculty recruitment, onboarding, appointments, and reappointments; accreditation ( CODA) coordination; employment-based immigration support through H-1B and International Student and Scholar Services ( ISSS) processes; vendor and contract administration; operational reporting; and coordination of departmental initiatives. The position independently evaluates and improves administrative processes, coordinates activities across multiple University departments and external organizations, provides guidance and training to faculty and staff, and ensures continuity of departmental operations.

The Department of Restorative Sciences - Operative requires comprehensive knowledge of University policies, graduate education, accreditation standards, financial management, procurement, and clinical operations. The incumbent regularly interprets and applies complex institutional policies and procedures, manages competing priorities with minimal supervision, serves as a departmental subject matter expert for administrative operations, and supports departmental compliance with University, state, federal, and accreditation requirements while advancing the department's strategic goals.

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

This position is designated as a Campus Security Authority in accordance with the Clery Act. This position will be required to report Clery crimes to the Clery Compliance Manager and complete annual training about reporting responsibilities.

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.