Marketing Operations Specialist

Aquent is partnering with a global leader that's redefining its industry-a world-renowned organization known for its innovation and vast reach. This is an incredible opportunity to contribute to a company that touches millions of lives and shapes the future of digital experiences. As part of this team, you will play a pivotal role in bringing high-profile recognition programs to life, celebrating excellence, and connecting industry leaders, directly impacting brand presence and fostering stronger relationships.

Imagine being the architect behind seamless execution for impactful initiatives, ensuring every detail shines and every participant feels valued. This role offers you the chance to make a significant mark, driving success from the ground up within a dynamic marketing team. Your meticulous organization and proactive approach will be essential in elevating the organization's visibility and fostering critical industry connections.

Key Responsibilities

• Support the end-to-end execution of high-profile recognition programs, ensuring operational excellence across asset management, vendor coordination, and event logistics.
• Quality-check and package finalist/winner assets (logos, badges, collateral), ensuring correct participant/category pairing and accurate spelling across all deliverables.
• Create and distribute asset packages via secure cloud storage and collaboration platforms for vendors and internal teams.
• Coordinate travel logistics for program evaluators with the travel team, including speaker scheduling and release form management.
• Organize and track participant release forms and key performance indicators for 40+ finalist entries; submit bulk approval requests for internal platforms.
• Manage platform implementation updates in the lead-up to key program milestones.
• Execute mass communication and manual formatting, including response tracking and RSVP reminders for award ceremonies.
• Compile and package non-finalist feedback for upload to the content management system, maintaining a closed-loop communication process.
• Work effectively across organizational boundaries-partnering with travel, legal, creative, and external-facing teams-to define, manage, and prioritize deliverables on tight timelines.

Required Skills & Experience

• Bachelor's degree in Marketing, Communications, Business Administration, Event Management, or equivalent professional experience.
• 2-4 years of experience in program/project coordination, event operations, or marketing operations.
• Ability to manage 40+ concurrent workstreams, track key performance indicators, and meet tight deadlines with minimal oversight.
• Experience with secure cloud storage, collaboration platforms, mass communication tools, and content management systems.
• Ability to manage travel logistics, speaker scheduling, and release form workflows.
• Precision in quality-checking assets (logos, badges, collateral), verifying spelling, and ensuring correct participant/category pairing.
• Strong written communication for mass communication execution, manual formatting, RSVP tracking, and stakeholder correspondence.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits! Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

#LI-SK4