Grants Fiscal Specialist (full-time/1950 hours/year/LTE) @ Northwood Tech New Richmond or Rice Lake Campus

Northwood Technical College is seeking applications from qualified candidates for a full-time/LTE Grants Fiscal Specialist at the New Richmond OR Rice Lake Campus.

*This is a grant-funded, limited-term employment (LTE) position with funding currently secured through June 30, 2027. Opportunities for continuation will be evaluated based on program needs, funding availability, and performance.

The Grants Fiscal Specialist is responsible for supporting the fiscal administration of WIOA, Rural Health, and other grant-funded projects by ensuring the accurate tracking, reconciliation, documentation, and reporting of grant expenditures. This position plays a critical role in maintaining compliance with federal, state, funder, and College requirements, including the monthly collection, documentation, and tracking of WIOA leverage.

Working collaboratively with the Grants & Resource Development team, Business Services team, project staff, and external partners, the Grants Fiscal Specialist prepares reimbursement requests, monitors grant budgets, reconciles payroll and financial transactions, maintains required fiscal and leverage documentation, and verifies expenditures are properly documented and allowable. This position promotes financial accuracy, compliance, accountability, and audit-ready recordkeeping throughout the grant lifecycle.

**Please note that the LTE deadline for this position has been updated to June 30, 2027. Some external job sites may continue to display the previous closing date while their postings are being updated. Please refer to this posting for the most current position information.

Actively embody and promote Northwood Tech's Values:
• Collaboration - Value relationships that enhance learning and promote economic development.
• Innovation - Embrace the latest theories and technologies to support student and community success.
• Excellence - Prioritize high quality education, services, and continuous improvement in a dynamic learning environment.
• Community - Value our deep connections to our communities by working together to provide solutions through student success.
• Support - Empower individuals by supporting their success with quality experiences and services designed to meet their needs.
• Integrity - Uphold honesty and accountability in a diverse, open, and ethical learning and working environment.
• Respect - Value each individual and approach all interactions mindfully, with civility, empathy, and openness to new and differing ideas.
• Grant Financial Administration
  • Administer fiscal processes for WIOA, Rural Health, and other assigned grants in accordance with federal, state, funder, and College requirements.
  • Monitor grant expenditures and maintain budget tracking tools to ensure spending aligns with approved budgets.
  • Prepare grant reimbursement requests and supporting financial documentation for submission to funding agencies.
  • Review and reconcile payroll allocations, general ledger activity, and other grant expenditures for accuracy.
  • Coordinate the monthly collection, documentation, tracking, and reconciliation of WIOA leverage and other required match or leveraged resources.
• Financial Reconciliation & Analysis
  • Reconcile payroll reports, general ledger reports, invoices, and supporting documentation to ensure expenditures are accurately recorded and appropriately charged.
  • Investigate and resolve discrepancies in financial records and collaborate with appropriate departments to ensure timely corrections.
  • Verify expenditures are allowable, properly documented, and supported by required financial records.
  • Maintain detailed reconciliation records and financial audit trails.
• Grant Compliance & Documentation
  • Maintain complete, organized, and audit-ready grant fiscal files in accordance with applicable grant and College requirements.
  • Ensure supporting documentation is complete, accurate, and retained in accordance with applicable record retention requirements.
  • Assist with grant monitoring activities, compliance reviews, and audits.
  • Support compliance with Uniform Guidance, WIOA regulations, funding agency requirements, and applicable fiscal policies.
• Budget Monitoring & Reporting
  • Update budget-to-actual reports and monitor expenditures throughout the grant period.
  • Prepare financial reports and expenditure summaries for grant staff, leadership, and funding agencies.
  • Monitor spending trends and identify potential budget variances, spending concerns, or compliance issues.
  • Assist grant staff with financial information needed for budget modifications, revisions, and grant closeout.
• Collaboration & Operational Support
  • Collaborate with the Grants & Resource Development team, Business Office, project managers, payroll staff, Workforce Development Board partners, and other internal and external stakeholders.
  • Communicate financial questions, discrepancies, and compliance issues in a timely and professional manner.
  • Support continuous improvement of fiscal processes, documentation standards, and grant administration procedures.
  • Provide financial documentation and supporting materials needed for grant reporting, reimbursement, monitoring, and closeout activities.
• Perform other duties as assigned.

Degree & Experience Required:

• Associate's degree in related field
• Four years related work experience

Knowledge, Skills, and Abilities:

• Ability to communicate effectively both written and verbally
• Proficiency in the use of Microsoft Office suite and the ability to effectively apply technology to tasks and projects
• Ability to contribute to a team environment while maintaining positivity and professionalism
• Strong customer service skills and a focus on creative problem solving
• Time management skills that apply organization and prioritization demonstrating the ability to multitask and work independently
• Ability to interpret and apply policies and procedures
• Ability to obtain driver's license and insurance coverage in accordance with College policy

FY27 Salary - Grade J - $27.54 / hour

Medical, Dental, Vision
Health Savings Account/Flexible Spending Account
Long Term/Short Term Disability
Life Insurance
Wisconsin Retirement System
403(b)/457(b) Retirement Savings
Paid Holidays
Paid Leave