Project Coordinator

Aquent Studios is partnering with a well-known tech client, a leader in innovation, to find a dynamic individual to join their team. This client is at the forefront of their industry, consistently pushing boundaries and delivering cutting-edge solutions that impact millions globally. Joining their team means contributing to a fast-paced, collaborative environment where your work directly influences high-profile marketing communications and strategic initiatives.

Are you a meticulous organizer with a passion for keeping projects on track and on budget? Do you thrive in a fast-paced environment where your operational prowess ensures seamless execution? We are seeking a Project Coordinator to become the essential backbone of a marketing communications team, where your efforts will directly shape the success of critical projects and high-volume events. You'll play a pivotal role in maintaining brand consistency, managing vital resources, and ensuring every deliverable meets its mark, making a tangible impact on how this leading tech company communicates with its audience.

What You'll Do

• Create and monitor comprehensive project schedules and calendars, diligently ensuring all deadlines are met, particularly during high-volume event periods.
• Own the day-to-day tracking of marketing communications project and event budgets, monitoring spend against plan and proactively flagging any potential risks to the team.
• Build, update, and template polished presentation decks for team and leadership use, leveraging AI tools whenever possible to enhance speed and maintain consistency.
• Track and communicate project status effectively across internal and cross-functional stakeholders, ensuring everyone is informed and aligned.
• Set up essential meetings and calls, meticulously taking notes and diligently following up on action items and decisions to keep momentum.
• Organize, attend, and actively participate in stakeholder meetings, contributing to productive discussions.
• Provide crucial general administrative support to the marketing communications team, including managing asset libraries, streamlining workflows, handling file management, and maintaining documentation.
• Collaborate with team leads to assign projects, communicate progress updates, and effectively manage project budgets.
• Serve as the primary point of contact for third-party creative agencies, fostering strong working relationships.
• Support the internal and external socialization and amplification of content and events.
• Support in driving team systems, efficiently intaking and escalating project requests, and contributing to workflow automation and efficiency initiatives.

Must-Have Qualifications

• 3+ years of experience in a related field such as marketing, communications, project coordination, or an agency environment.
• Proven expertise in project management, including managing multiple marketing communications projects and deliverables across a highly matrixed organization.
• Demonstrated ability to track budgets, due dates, and project status, ensuring the creative and content process moves forward on time, on budget, and on brand, especially during peak event seasons.
• Experience with event and content metrics tracking and reporting.
• Strong budget and finance support skills, including tracking project and program budgets and deadlines, monitoring spend against plan, and proactively flagging risks.
• Proficiency in presentation design, with the ability to build, update, and maintain templated presentation decks (PowerPoint/Google Slides) to a high visual standard, and to turn around quick revisions under tight deadlines.
• Comfortable and fluent in using AI tools to speed up deck and content creation, status tracking, and other recurring work.
• Strong interpersonal skills and clear communication abilities, adept at managing stakeholder expectations across busy, cross-functional teams.
• Excellent problem-solving skills, including the ability to negotiate deadlines, manage conflict, and make resource trade-offs in a fast-moving environment.
• Possess an artistic sensibility, understanding creative standards and brand voice, and able to flag questionable materials for review.
• Technical proficiency with Google Workspace and Slack.