Purchasing Assistant

Education Requirements

• High school diploma or equivalent required.
• Basic computer skills, including Microsoft Excel, Outlook, and Word.
• Ability to learn ERP/MRP systems and purchasing processes.
• Basic math skills with the ability to compare quantities, pricing, and delivery information.

Experience Requirements

• Entry-level candidates are encouraged to apply; training will be provided.
• Previous experience in purchasing, procurement, order entry, administrative support, customer service, manufacturing, or supply chain is helpful but not required.
• Experience with ERP/MRP systems, including E2 or similar software, is a plus.
• Strong data entry skills and attention to detail preferred.

Preferred Qualifications

• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Detail-oriented with the ability to manage multiple priorities.
• Professional and customer-service-focused mindset when working with suppliers and internal teams.
• Dependable attendance and the ability to maintain confidentiality.
• Willingness to learn purchasing procedures and manufacturing operations in a fast-paced environment.

Physical Capabilities

• Ability to work primarily in an office environment with occasional visits to manufacturing, warehouse, and shipping areas.
• Ability to sit, stand, walk, and move between departments throughout the workday.
• Frequent use of computers, keyboards, telephones, and standard office equipment.
• Occasionally lift and carry office supplies or small packages weighing up to 25 pounds.
• Ability to follow safety procedures and wear required PPE when entering production areas.

Job Duties

• Enter, update, and maintain purchase orders within the company ERP system.
• Request supplier quotations (RFQs), organize responses, and support purchasing activities.
• Communicate with suppliers regarding order confirmations, delivery schedules, backorders, and shipment updates.
• Track open purchase orders and report delays, shortages, discrepancies, or other issues.
• Assist with ordering materials, supplies, tooling, equipment, and operational needs.
• Coordinate order status and delivery information with production, engineering, quality, warehouse, and accounting teams.
• Maintain accurate purchasing records, including quotes, purchase orders, invoices, packing slips, and supplier communications.
• Support invoice resolution, returns, shortages, and supplier credit documentation.
• Provide general administrative support to the Purchasing Department and assist with special projects as assigned.

Benefits vary by client and are confirmed at the time of offer. Examples may include:

• Medical, dental, and vision insurance
• Life insurance
• Disability insurance
• 401(k)
• Paid time off (PTO)