Permit Office Specialist

Now hiring for a Permit Office Specialist

Location: Monroe, LA

Monday - Friday | 8 AM - 5 PM

Make Life Easier. One Calendar, One Inbox, One Crisis at a Time.

Every team needs that one person who just gets it done. As a Permit Office Specialist, you'll manage the details, support the crew, and keep the operation running like a pro. Your organizational skills and upbeat energy make you the go-to person everyone counts on.

The Permit Office Specialist is responsible for providing administrative and customer service support for municipal permitting operations. This position serves as a primary point of contact for residents, contractors, developers, and business owners seeking permits and approvals.

Job Duties

• Receive, review, and process permit applications for completeness and accuracy.
• Assist residents, contractors, developers, and business owners with permit requirements, procedures, and application processes.
• Provide information regarding zoning, building, occupancy, business, and related municipal permits.
• Enter permit information into computerized permit tracking systems and databases.
• Route permit applications to appropriate departments for review and approval.
• Schedule inspections and coordinate communication between inspectors, applicants, and other municipal departments.
• Collect permit fees and other associated payments and maintain accurate financial records.
• Maintain permit files, records, and documentation in accordance with municipal policies and state regulations.
• Prepare reports, correspondence, permits, certificates, and related documents.
• Respond to inquiries in person, by telephone, and via email in a professional and courteous manner.
• Assist with public records requests related to permitting activities.
• Monitor permit status and notify applicants regarding approvals, deficiencies, renewals, or expirations.
• Support code enforcement, planning, and building department activities as needed.

Education Requirements

• High school diploma or GED required.
• Associate degree in Public Administration, Business Administration, Construction Management, or related field preferred.
• Equivalent combination of education and experience may be considered.

Experience Requirements

• At least 2 years of administrative, municipal government, customer service, permitting, planning, or construction-related experience preferred.
• Strong organizational skills with the ability to prioritize multiple responsibilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and common office software.
• Professional demeanor with strong attention to detail and customer service skills.

Preferred Qualifications

• Previous experience supporting multiple departments or executive staff is beneficial.
• Experience with scheduling, document preparation, recordkeeping, and office coordination is preferred.
• Familiarity with business software, office equipment, and data entry systems is considered an asset.
• Individuals who demonstrate initiative, adaptability, and professionalism are well positioned for success as a Permit Office Specialist.

Physical Capabilities

• Ability to remain seated or stand for extended periods while performing office tasks.
• Frequent use of computers, telephones, and other standard office equipment.
• Occasional lifting or moving of office supplies and materials up to 25 pounds.
• Ability to communicate effectively with coworkers, customers, and visitors.
• Ability to sit for extended periods while performing administrative duties.
• Frequent use of computers, telephones, and standard office equipment.
• Occasional standing, walking, bending, and filing.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

"Pleasant staffing company that places employees quickly. Friendly and efficient. Always willing to help and keep people working until permanent jobs are available." - Administrative Assistant/Clerk, Staffmark

It's time to take your office superpowers somewhere they'll shine. Apply now.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.