Academic Human Resources Specialist

HOW TO APPLY

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 10-05-2026

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Arts Division offers technical training, aesthetic development and historical, theoretical and critical studies in the history of art and visual cultures, dance, design/technology, drama, film and digital media, creative technologies, games and playable media, art, and music to all undergraduates as well as to undergraduate majors and graduate students. The division is comprised of departments and programs of study, organized research units, and instructional and research programs designed to attract and retain a diverse population of students and to support a variety of support programs and facilities.

More information can be found at:https://arts.ucsc.edu

JOB SUMMARY

Under the general supervision of the Human Resources Director, this position is responsible for the administration and implementation of departmental personnel services in the Arts Division. The incumbent works independently and as a cooperative member of the departmental administrative support staff team, and is responsible for collaborating with departments and other campus units to deliver efficient and effective personnel services and ensure compliance with policy and procedures.

APPOINTMENT INFORMATION

Budgeted Salary: $36.87 - $39.80/hourly. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Part-time, Fixed
• Percentage of Time: 75%, 30 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day, 6hrs (actual work schedule may be negotiated at the time of hire)

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-represented (99)

Job Code Classification: ACAD PERSONNEL ANL 2 (004513)

Travel: Never or Rarely

JOB DUTIES

40% - Academic Human Resources: Student Employment

• Oversee all aspects of employment for Teaching Assistants, Reader/Tutors, Graduate Student Instructors, and Graduate Student Researchers: generate letters of employment; monitor, analyze, and maintain communications pertaining to student employment; coordinate with principal investigators, graduate advising staff, and budgetary research accountants to obtain employment authorizations; serve as the primary resource to ensure compliance with bargaining contracts, policies, and procedures.
• Oversee the continuation of employment (COE) process for students: initiate, monitor, and maintain communications pertaining to continuation of appointments and funding; update and maintain COE data consistently and accurately.

40% - Academic Payroll Administration

• Ensure timely and accurate pay and personnel administration in campus systems including new hires, reappointments, separations, extensions, and short work breaks; ensure accurate and appropriate backup is assembled for online entry and pay actions, as required for review and audit purposes; adhere to published deadlines for updates. Produce and audit payroll reports for accuracy.
• Oversee personnel data management following security, confidentiality and retention policies and regulations.
• Meet with academic new hires and rehires (individuals and groups) to oversee onboarding process.
• Oversee academic separation activity; process final pay and leave payouts; send notices of separation.
• Work in close collaboration with the divisional academic human resources team, department managers, graduate advising staff, principal investigators, and research accountants to ensure academic personnel and payroll requests are in compliance with policies, procedures, and audit requirements.

15% - Time and Attendance

• Oversee time and attendance reporting for eligible student academic employees: audit monthly and biweekly time sheets; analyze, interpret, and accurately apply time and attendance policies; monitor compliance with personnel duties; produce and audit time and attendance reports.

5% - Special Projects/General Support

• Attend and participate in divisional and campus-wide trainings, workshops, and other relevant meetings; coordinate with supervisor to update and maintain divisional human resources payroll web pages; coordinate with supervisor to update and maintain workflow process documents and shared server files; update/maintain divisional email lists, and other special projects as assigned by supervisor.
  

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Experience in payroll and/or personnel processing and/or related administrative skills.
• Outstanding organizational skills with strict attention to detail and ability to retain information.
• Demonstrated critical thinking skills to address moderately complex issues and present nuanced analyses; demonstrated ability to apply knowledge, analyze and interpret policies and regulations.

• Thorough knowledge of common computer application programs and the Google suite with demonstrated ability using spreadsheet and database software, and ability to learn new

  systems.

• Strong written communication skills with the ability to proofread with a great deal of accuracy.
• Demonstrated ability to coordinate a variety of projects simultaneously under the pressure of deadlines and high volume of work.
• Demonstrated ability to exercise good judgment and discretion in handling sensitive and confidential information and materials.\
• Ability to work with a high degree of independence, closely adhering to directions, policies, and procedures, while concurrently maintaining a commitment to teamwork.\
• Math skills sufficient to calculate salary and effort percentages, apply rounding methodologies, apply quarterly hour basis time reporting, and reconcile leave accruals.
• Demonstrated commitment to creating an inclusive community that fosters access, openness, and productive engagement for all.
  

PREFERRED QUALIFICATIONS

• Familiarity with University of California academic personnel and payroll policies and procedures.
• University of California payroll personnel system (UCPath) training and experience.\
• Familiarity with other campus systems such as InfoView, Glacier, CruzPay, DivData

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Selected candidate must pass the employment misconduct disclosure process.
• Ability to work long periods of time at a computer with or without accommodation.
• This is a fully remote position, and the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.
• The selected candidate has the option to work a hybrid work schedule. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.
• Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.

MISCONDUCT DISCLOSURE REQUIREMENT

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

• "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
  • UC Sexual Violence and Sexual Harassment Policy
  • UC Anti-Discrimination Policy
  • Abusive Conduct in the Workplace

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

EEO/AA

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti-Discrimination Policy.

It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.