"Billing & Reconciliation Accountant, KCCTO"

The Kansas Child Care Training Opportunities (KCCTO) team, within the College of Health and Human Sciences, is looking to hire a Billing and Reconciliation Accountant. This position is responsible for managing the billing and financial reconciliation processes related to professional development offerings within the statewide workforce registry. This position ensures accurate tracking of incoming payments and outgoing partner reimbursements, generates billing and invoicing reports, and ensures all transactions follow established policies and procedures. The Billing and Reconciliation Accountant works closely with organizational leadership to support financial oversight and ensure compliance across registry operations.

Additional duties include, but are not limited to:

• Manage invoicing processes for programs and partner organizations using the statewide registry
• Reconcile financial data between the CRM and payment vendor systems to ensure all invoices, payments, and account records are accurate and current
• Analyze and evaluate financial data to identify trends, discrepancies, or billing issues; recommend and implement adjustments or process improvements
• Troubleshoot financial discrepancies and respond to billing inquiries from customers and organizations
• Maintain accurate documentation of financial transactions and update procedures as needed
• Respond to financial-related customer service inquiries via phone, email, or the registry system, providing clear and timely support
• Manage cases related to financial tasks, evaluating when escalation is needed
• Create, maintain, and suspend billing accounts according to established policy and procedure
• Support ongoing evaluation of financial processes by identifying common issues, analyzing case patterns, and contributing to data-driven solutions that improve financial workflows and user experience

Kansas Child Care Training Opportunities, Inc. (KCCTO) is a state-wide training office dedicated to providing quality, accessible, professional development opportunities to family childcare providers, childcare center staff, and other early education professionals throughout Kansas. KCCTO is a sponsored project of Kansas State University and the College of Health and Human Sciences. The mission of KCCTO is to ensure high-quality early education and care through professional development and support for those who work with and on behalf of young children. KCCTO is the current contracted agency by the Kansas Department for Children and Families (DCF) for the Infant-Toddler Specialist Network, the Early Childhood Workforce Professional Development Program, and the workforce registry, Cape.

The College of Health and Human Sciences inspires and prepares passionate and caring individuals for a meaningful life and career that promotes human well-being in the areas of consumer sciences, health sciences, and human sciences. Home to 16 undergraduate and 22 graduate programs, we provide students with the education and skills needed to make an impact in the lives of individuals, families, and communities. For more information, visit https://www.hhs.k-state.edu/.

This position is on-site.

All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.

Minimum Qualifications:

• High school diploma (or equivalent)
• One year of relevant experience
  
  
  
  • Requirements may be met through a combination of education and experience.
  
  
  
  

Preferred Qualifications:

• Associate's or higher degree in accounting, business, or a related field
• Experience with invoicing, accounts payable/receivable, or financial reconciliation
• Familiarity with the early childhood field, specifically licensed child care
• Experience with customer relationship management (CRM) tools, such as Salesforce
• Strong attention to detail and ability to manage numerical data accurately
• Ability to manage multiple financial processes and competing priorities
• Proficiency in Microsoft Office and web-based applications
• Professional, courteous and responsive customer service skills
• Skilled at working independently as well as in a team Experience with Salesforce or similar CRM/enterprise platforms

Sponsorship eligibility:

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship.

Please submit the following documents:

1. Cover letter
2. Resume
3. Three professional references

Inquiries about the position should be directed to the search committee chair, Chelsea Schulte, at cmitch@ksu.edu with the subject line: Billing & Reconciliation Accountant Search.

Applications close on: October 4, 2026

$21.00 - $23.00 per hour