Sample Coordinator

Our client, a well-known apparel retailer with multiple brands, is looking for a part-time Sample Coordinator to join their merchandising team onsite. You'll keep samples moving through each seasonal flow on time, keep them organized and tracked, and be the go-to person for arrivals and delays.

The contract starts at 3 months, but the team wants someone they can keep long term. Strong performers may be extended and take on more responsibility over time. If you're organized, love the details, and want a role that can grow, keep reading.

Schedule Details

• Part-time, 3 days per week onsite, with Monday through Wednesday preferred
• Monday matters most because it's when weekend sample deliveries come in
• Hours are usually 9:00 AM to 4:00 PM, sometimes running until 5:00 PM when needed
• During peak intake periods (about 3 to 4 weeks each quarter), you may be asked to work full-time hours to handle the extra volume
• December is a big peak month with a large jump in sample shipments

What You'll Do

• Make sure samples arrive on time for each seasonal flow, and follow up when something is running behind
• Receive, log, and organize incoming samples, especially the weekend deliveries that land on Mondays
• Keep accurate receiving records and tracking logs for every sample
• Give the Merchandising team regular updates on arrivals, delays, and anything that could affect timelines
• Build strong working relationships with Brand Merchandise Assistants (MAs) across the team
• Pull product details from several internal systems to build copy fact sheets
• Help the whole team with other projects and day-to-day needs

What You Bring

• 1+ years of experience in sample coordination, merchandising support, product development, or a similar retail or apparel role
• Must be able to work onsite 3 days per week (Monday through Wednesday preferred)
• Flexibility to move to full-time hours during peak periods, including December
• Interest in a longer-term role beyond the first 3 months
• Strong organization skills and good attention to detail
• Clear, proactive communication, especially when timelines shift
• Comfort learning and moving between several systems (PLM or product databases are a plus)
• Solid Excel or Google Sheets skills for tracking and records
• The ability to stay calm and keep things moving when sample volume goes up and down

Nice to Have

• Experience in apparel, accessories, or retail merchandising
• Familiarity with seasonal calendars and product flow
• Experience writing or assembling product copy or fact sheets

Why Aquent

As an Aquent contractor, you're eligible for benefits including medical, dental, and vision coverage, a 401(k), paid sick leave, and access to free professional development through Aquent Gymnasium. Learn more at aquent.com.