Undergraduate Advisor

Position Number: 40073901

Payroll Title: STDT ACAD ADVISOR 2 SV (005140)

Job Code: 005140

Job Open Date: 10/16/26

Application Review Begins: 11/2/26

Department Code (Name): CRST (COLLEGE OF CREATIVE STUDIES)

Percentage of Time: 100

Union Code (Name): SV-Student Services and Advising Professionals

Employee Class (Appointment Type): Staff: Career

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: STEPS

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $27.06 - $29.50/hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $27.06 - $45.76/hr.

Work Location: Creative Studies - 104

Working Days and Hours: M-F, 8am-5pm

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: N/A - In-Person

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

Since 1967, the College of Creative Studies (CCS) has offered a small intellectual community of committed undergraduate students and faculty set within a major research university. CCS students and their faculty advisors work together to design a study plan that encourages students to take risks, to explore, and to develop their passion. Whether it is producing creative work or conducting original research, students are inspired and empowered to make significant contributions to their field by creating new knowledge. The mission of CCS is to recruit the most talented and imaginative undergraduates, and provide them with the intellectual environment and advice that allows them to undergo the transition quickly from consumers of knowledge to colleagues in the act of human creativity in the arts and sciences. CCS is home to almost 400 highly motivated undergraduate students pursuing research and creative work under the close guidance of faculty across campus. The College offers nine majors, including Art, Biology, Chemistry & Biochemistry, Computing, Mathematics, Marine Science, Music Composition, Physics, and Writing & Literature.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

The Undergraduate Advisor serves as the initial source of academic advising and general information related to CCS for prospective and enrolled CCS students. Duties include, but are not limited to: advising students regarding university and CCS requirements across the nine majors. Facilitating the supplemental application/admissions processes and advising prospective students regarding application requirements. Providing regular academic programmatic support to faculty, students, and administrators. Facilitating annual recruitment and student events, including orientations. Serving as an inviting and informative presence, as the face and initial point of contact for the College. Provides administrative support to the Dean, Associate Deans, Assistant Dean, and the Student Affairs Manager (Student Academic Advisor 3). Demonstrates initiative, and a high level of responsibility and professionalism.

Required Qualifications:

• Bachelor's Degree in related area and / or equivalent experience / training
• 1-3 years Experience making independent decisions, and identifying and resolving problems in the workplace.
• Ability to organize and process work with frequent interruptions.
• Well developed decision-making and problem-solving skills.
• Effective skills in active listening, critical thinking, negotiation, research, problem-solving, organizing, and multitasking.
• Ability to set priorities taking into account tight and competing deadlines.

Preferred Qualifications:

• 1-3 years Higher Education student advising experience, with basic knowledge of advising and counseling techniques
• 1-3 years Experience in establishing and maintaining effective working relationships with peers, faculty, students, administration and other interested parties.
• 1-3 years Experience fostering and maintaining effective relationships and ability to work collaboratively across organizational lines and coordinate the efforts of multiple areas is essential.
• 1-3 years Experience in a professional environment characterized by complex demands, large workloads, deadline pressures and high client/student expectations, preferably in (but not limited to) admissions or student affairs.
• 1-3 years Experience working with and/or guiding students as a peer advisor, mentor, coach, tutor, student leader, or counselor.

Special Conditions of Employment:

• Candidates must be legally authorized to work in the United States without the need for employee sponsorship.
• Satisfactory criminal history background check
• Mandated Child Abuse Reporter
• UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

"Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

• 40% Academic Advising - Under the general supervision of the Student Affairs Manager, provides academic advising to approximately 400 undergraduate students across nine diverse majors in the College of Creative Studies. Advises new and continuing students regarding major, general education, and degree requirements; academic planning; course selection; registration; path to graduation; petitions; and other academic matters. Provides guidance throughout the quarterly registration process. Advises current UCSB students seeking to change majors and/or colleges. Assists with applications to CCS and the change-of-college process. Serves as a liaison to cognate departments, campus resources and services, connecting students with appropriate support as needed. Reviews and processes student petitions. Maintains accurate student advising records requiring timely documentation, strict data privacy compliance, and systematic organization. Follows established protocols for responding to students experiencing distress, including coordination with Student Mental Health Coordination Services when appropriate. Works within established policies and procedural guidelines relating to the Family Educational Rights and Privacy Act (FERPA). Exercises professional judgment, discretion, confidentiality, and sensitivity in all communications regarding College and student matters.
• 35% Student Affairs Administration - Responsible for CCS course scheduling and course posting. Coordinates the quarterly call for course submissions from faculty, prepares and submits the schedule of classes to the Office of the Registrar, coordinates classroom assignments based on course and instructor needs, enters and updates course information in the STAR database, and completes the quarterly IRAL. Manages room requests for classes and student activities throughout the academic year and maintains CCS classroom and space calendars. Facilitates and tracks the mandatory Faculty/Student advising process. Monitors and routes communications received by the College. Maintains CCS student email listservs and related communications. Collaborates with CCS staff to raise awareness of student events, activities, and accomplishments. Assists with coordination, planning and hosting college and campus events, including, but not limited to the College's annual convocation and Commencement, and represents the College in a professional and welcoming manner.
• 15% Admissions and Recruitment - Serves as a primary point of contact for walk-ins to the college. Supports student recruitment and outreach activities, including prospective student visits, Open House, and other campus-wide events in which CCS participates. Assists prospective students and faculty with questions about admissions timelines, deadlines, access, and procedure. Takes a lead role in transitioning incoming CCS students, over the Summer and throughout the year, planning and delivering group and individual orientation sessions. Assists in the development and distribution of orientation materials and activities, communicating with students and families, and providing information about CCS academic programs, requirements, policies, resources, and student expectations.
• 10% General Operational Support - Serves as the primary assistant and back-up to the Student Affairs Manager in the management of academic and administrative matters. In collaboration with the Student Affairs Manager, maintains and protects student records. Provides professional and responsive customer service to students, visitors, faculty, and staff. Supports CCS activities and programming. Helps maintain student common areas, and provides general classroom support, including audiovisual setup and troubleshooting. May assist CCS Dean, Associate Dean(s), Assistant Dean, and Student Affairs Manager as needed.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations:

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

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Privacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures

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