Project Manager - Specialist

ITS Operations

The Project Manager - Specialist leads and coordinates cross-functional technology projects that support institutional priorities, operational goals, and strategic initiatives. This position is responsible for managing project scope, schedules, resources, risks, communications, and deliverables throughout the project lifecycle. The role serves as a liaison between Information Technology Services (ITS), campus stakeholders, vendors, and project teams to ensure successful project outcomes.

Key Responsibilities

Project Planning and Execution

• Lead technology projects and initiatives from project intake through implementation and closure.
• Develop project charters, work plans, schedules, timelines, resource plans, and implementation strategies.
• Define project scope, objectives, deliverables, success measures, and stakeholder expectations.
• Monitor project activities and coordinate resources to ensure projects remain on schedule and within established parameters.
• Identify, document, communicate, and mitigate project risks, issues, dependencies, and constraints.
• Coordinate project meetings, facilitate discussions, document outcomes, and track action items.

Portfolio Management

• Develop and maintain a centralized project portfolio management space for technology projects and initiatives.
• Coordinate project intake, prioritization, tracking, and reporting activities.
• Maintain project documentation, schedules, dashboards, and status reporting tools.
• Monitor project and resource pipelines to support decision-making and strategic planning.
• Generate project and portfolio reports for ITS leadership and campus stakeholders.

Stakeholder Communication and Collaboration

• Serve as a primary point of contact between project teams, campus departments, ITS staff, vendors, and external partners.
• Develop and execute communication plans to ensure stakeholders are informed throughout the project lifecycle.
• Facilitate stakeholder engagement sessions and project status reviews.
• Communicate project progress, risks, issues, and outcomes to technical and non-technical audiences.
• Foster collaborative relationships that support project success and organizational effectiveness.

Governance and Process Improvement

• Ensure projects follow established project management methodologies, governance standards, and organizational processes.
• Maintain project documentation, including project charters, schedules, status reports, risk logs, issue logs, and implementation plans.
• Assist in developing and improving project management standards, templates, and best practices.
• Support organizational planning, budgeting, and implementation cycle activities.
• Recommend process improvements to enhance project delivery, communication, and operational efficiency.

Strategic Initiatives

• Support campus-wide technology initiatives and strategic priorities.
• Participate in committees, workgroups, and special projects as assigned.
• Research, evaluate, and recommend project management tools, methodologies, and practices that improve organizational effectiveness.

Preferred Qualifications

• Bachelor's degree in Information Technology, Business Administration, Project Management, Communications, Public Administration, or related field.
• Three or more years of professional experience leading projects, programs, or organizational initiatives.
• Experience managing technology-related projects in a higher education, government, healthcare, or large organizational environment.
• Experience using project and portfolio management tools such as Microsoft Project, MS Planner, or similar platforms.
• Experience developing project dashboards, executive reports, and project performance metrics.
• Knowledge of project management methodologies.
• Knowledge of Kuali or similar no-code automation tools.

Shift

Working hours: 8 am - 5 pm. Monday through Friday

Monday - Friday 8 am - 5 pm

A Bachelor's degree or an equivalent combination of education and experience and 2+ years work experience from which comparable knowledge and skills can be acquired is necessary.

• Bachelor's degree in Information Technology, Business Administration, Project Management, Communications, Public Administration, or related field.
• Three or more years of professional experience leading projects, programs, or organizational initiatives.
• Experience managing technology-related projects in a higher education, government, healthcare, or large organizational environment.
• Experience using project and portfolio management tools such as Microsoft Project, MS Planner, or similar platforms.
• Experience developing project dashboards, executive reports, and project performance metrics.
• Knowledge of project management methodologies.
• Knowledge of Kuali or similar no-code automation tools.

$53,976 - $76,024

Grade: GGS-010
University Title: PROJECT MANAGER - SPECIALIST
Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

• Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.
• Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Careers: https://www.umsl.edu/services/hrs/careers/index.html
• Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email employment@umsl.edu. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu.

Employment visa sponsorship is not available for this position.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please email the Office of Human Resources at umslhr@umsl.edu.