Office Manager

We are diligently seeking a Bookkeeping Professional to join our Team!

The right fit for this position has the following personality and behavior traits: Friendly but Firm; Detail oriented yet Flexible; Efficient and Organized yet Adaptable; Confident yet Open and Teachable; Empathetic yet Steadfast. Enjoys a Fast Paced, Always Changing and Adapting Environment.

Office Manager Position

GUARDIAN is seeking a qualified, professional, and energetic career-oriented problem solver to join our office and help lead the growth of the administration department. Position involves all aspects of bookkeeping and accounting support. The ideal candidate is a highly-motivated, personable individual with prior ERP system and CRM system experience and should also be excellent at data entry, particularly via Google Sheets, Excel and Quickbooks. The position has management growth potential.

Essential Duties and/or Responsibilities:

• Requires an extremely motivated, organized and self-directed individual who can work on multiple projects per month.
• Frequently serves as the primary point of contact with vendors.
• Requires administrative skills including: ability to create budgets, input data, create charts, graphs and reports and keeping management, clients and sponsors updated regularly.
• Involves heavy data-input.
• Will involve rapidly changing priorities which must be achieved on a daily and/or weekly basis.
• Manage and create training platform for new franchises

TASKS:

• Works with logistics and production leadership to build budgets.
• Communicates (both in verbal and written form) with clients, suppliers, vendors, and financial contacts.
• Keeps track of project/production assets.
• Prepares appropriate schedules and reports as required.
• Performs other duties as assigned from time to time by accountants or partners.
• Manage and track vendors and partners via ERP/CRM system

KNOWLEDGE, SKILLS & ABILITIES UTILIZED WEEKLY

Minimum of two years Office Management Experience

• Ability to perform several tasks concurrently with ease and professionalism.
• Ability to operate calculator, computer, and other general office equipment.
• Strong knowledge of Microsoft Office, Excel and accurate data entry.
• Ability to communicate clearly verbally and in writing.
• Must be able to keep production matters strictly confidential.
• Must have excellent interpersonal skills and customer service skills.
• Prior experience in Business Management preferred.
• Time Management - Managing one's own time and the time of others.
• Ability to multi-task while maintaining accuracy.
• Clerical - Knowledge of administrative and clerical procedures and systems.
• Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources and coordination of people and resources.
• Management of Personnel Resources - Motivating, developing, and directing people as they work, identifying the best people for the job.
• Management of Financial Resources - Determining how money will be spent to get the work done, and accounting for these expenditures.
• Personnel and Human Resources - Knowledge of principles and procedures for personnel recruitment, selection, training, and personnel information systems.
• Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Comfortable and experienced with computers, smart phones, software, etc.
• Good Problem Solving skills.

Job Type: Full-time

Starting Pay: $26.00 - $30.00 per hour Depending on Experience

Benefits including:

• HEALTH
• DENTAL
• VISION
• LIFE
• DISABILITY
• BONUS/INCENTIVES
• HOLIDAY PAY
• PAID TIME OFF

Work Remotely

• No

Job Type: Full-time

Salary: $22.00 - $26.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus pay

Education:

• High school or equivalent

Experience:

• Bookkeeping: 2 years (Required)