Office Administrator

Vaco
$20.00 - $25.00 / hr
United States, New York, New York
Jun 01, 2025
Role:Office Administrator Location: New York, NY Duration: Temp to Perm Working Hour:9am-1pm (PART TIME) Pay: $20/Hr to $25/Hr Responsibilities: Office Administration: Oversee the day-to-day operations of the office, including managing supplies, equipment, and facilities. Coordinate office maintenance and repairs as needed, ensuring a safe and comfortable work environment. Implement and maintain office policies and procedures to optimize efficiency and productivity. Administrative Support: Assist with various administrative tasks, such as managing correspondence, filing documents, and maintaining records. Handle printing, faxing, mail/overnight packages, and email/messages. Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of the filing system and contacts database. Handle incoming calls and emails, directing inquiries to the appropriate person or department. Organize and schedule meetings, appointments, and events, ensuring timely communication and coordination. Sort and triage mail; maintain e-mail and other address directories. Event Coordination: Coordinate company events, meetings, and conferences, including logistics, catering, and materials preparation. Assist in planning and executing special events, such as employee appreciation events and team-building activities. Communication and Coordination: Facilitate communication and coordination between departments, teams, and external partners as needed. Liaise with vendors, suppliers, and service providers to ensure timely delivery of goods and services. EXPERTISE AND QUALIFICATIONS Bachelor's degree in business administration or related field preferred. One-year prior experience in administrative support, Excellent computer skills, including Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel). Exceptional writing, editing, and proofreading skills. Familiarity with corporate settings and the financial fintech industry is a plus. Excellent organization and time-management skills with clear communication and interpersonal skills. Can interact professionally with individuals at all levels. Ability to maintain confidentiality and handle sensitive information with discretion. Flexibility to adapt to changing priorities and work independently with minimal supervision Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.